7 Signs It’s Time to Consider Large Format Printer Trade in
When you need to present important concepts, large format printing is critical for success.
Printers enable businesses to share vital external and internal communications. Like all equipment, however, they have a limited lifespan
A printer is a considerable investment. Accordingly, it makes sense for a company to want to hold onto it as long as possible.
Today’s printers last longer than their predecessors. However, rapid advancements in technology can make your printer obsolete.
Read on for seven signs that it’s time to consider a printer trade in for your large format printing equipment.
1. It’s More Than Four Years Old
Printers play an increasingly important role in offices across the United States. They’re a staple of the modern office.
Typically, an office printer lasts four to five years. Even if your printer is mechanically sound, you may notice that it suffers from technical glitches.
Five years is a long time in terms of the technological age. For example, Microsoft released Windows 8 only six short years ago.
Nevertheless, Windows 8 is already obsolete. The same concept applies to your printing equipment.
Most likely, you’ve changed many aspects of how you do business compared to five years ago. Because of this, it’s most likely that the equipment you purchased five years ago no longer fulfills your needs.
Finally, manufacturers only support equipment for a limited number of years. If you have an older printer, it’s possible that the manufacturer no longer rolls out software and security updates, which can leave it vulnerable to breaches. What’s even worse is that your outdated printer might compromise your entire network.
2. Your Printer Doesn’t Work With Today’s Tech
Today, many employees use productivity suites, such as Office 365, to create presentations. Resultantly, they find it convenient to send large prints and presentations to a printer directly from their smartphone, laptop or tablet. However, connecting a new device to an old printer for wireless printing can prove problematic.
Furthermore, the process varies with different devices. Even if an employee is using a compatible device, incompatible software can present a problem. Also, manufacturers don’t set up every device for wireless printing.
The technology is becoming more common with newer printers. However, it’s still not guaranteed that manufacturers preinstall the software required to support this feature in newer printers. If you have an older printer, the manufacturer may not have even created a driver to support this feature, in this case, it should consider a printer trade in.
3. The Equipment Doesn’t Work as Desired
One of the most unpleasant printing problems is the dreaded paper jam. Usually, a blockage occurs because of a problem with alignment. Even if a few sheets of paper are slightly misaligned, they can cause an unfortunate jam.
Typically, you can remedy this issue by removing the paper and arranging it properly. It’s also important to make sure not to overload your printer.
Sometimes, however, your machine will indicate a jam when there’s no visible obstruction. When this happens, the cause is most likely a mechanical problem.
Paper jams can leave a residue that gets into the mechanics of your printer. Over time, this residue can fool sensors into thinking that there’s a jam.
In some instances, you can clean and reset the sensors to resolve the issue. Other times, you may have a mechanical problem. In many cases, it’s more cost and time effective to replace the unit rather than repair it so you should consider a printer trade in.
4. You Experience Recurring Tech Issues
Recurring tech issues should be another sign that you probably need a printer trade in.
When it comes to printer problems, the hardware isn’t always the culprit. Sometimes, you may have an issue with your driver.
A driver is a program that translates information between your computer and printer. Over time, a driver can become outdated. When this happens, it’s no longer compatible with your operating system.
You may also notice that your print queue is always full of jobs. When a print job finishes, it should clear from the queue automatically.
However, this isn’t always the case. If an employee pauses or postpones a print run, you may see this problem. A backed-up print queue can also occur because of the bad data connection.
Sometimes, this problem arises because of a corrupt or outdated driver. This issue will prevent a print job from processing.
5. You’re Experiencing Connectivity Issues
Wi-Fi connectivity can prove both a blessing and a curse. It allows you to connect network devices without the need to run wiring. However, with a Wi-Fi connection, you can’t tell if you’ve lost the connection to the printer until you need it.
If you’re having connectivity problems, the first thing to do is to check your Bluetooth and Wi-Fi settings. Also, you should check the strength of the signal between your computer and printer.
Sometimes, troubleshooting a Wi-Fi connectivity issue can prove challenging. You may find it difficult to tell whether the problem is with the printer or your device.
If you have a connectivity problem after a software update, you might also try rolling back your system. Alternatively, you may need to reconfigure your printer and computer to reestablish communication. If this doesn’t help, most likely a printer trade in will be required.
6. It Takes Too Long to Finish a Job
A slow printer is especially troublesome – particularly when you’re in a time crunch. Usually, this problem occurs because of outdated software.
However, it can also occur because of ineffective communication between your printer and device. Again, you can try to remedy this issue by making sure that the drivers for your device and printer are up to date.
Sometimes, you can download a needed software update using the LCD screen on your printer to remedy this issue. Alternatively, you can retrieve the most recent update from the printer manufacturer’s website.
Also, it may help to check the printer quality setting. Various print qualities use different amounts of ink.
A draft will print much faster than a high-resolution print job. However, this option isn’t always feasible. For example, you cannot achieve the desired image quality for large scale photo prints with low resolution.
7. Your Large Scale Printing Needs Aren’t Being Met In-House
If you must outsource some of your large format projects, you have most likely outgrown your printer and a printer trade in is required. It’s possible that your business may have expanded. Alternatively, you may need a higher volume of output.
It’s even possible that a change in your industry has increased your demand for wide format printing. In either case, your old equipment may not meet your needs.
Some older machines lack the features needed to enable you to quickly and efficiently produce quality media. For example, your printer may lack the ability to create cuts.
This kind of feature may seem basic. However, it can significantly improve workflow and print speed.
When You’ve Had Enough and You’re Ready for a Printer Trade in
When you’re trying to put together an important print job such as large scale poster printing, the last thing that you need is a faulty printer. When your career or reputation is on the line, a failing piece of equipment can make you want to tear out your hair.
Even if your old printer works, a cacophony of groans and squeaks can prove downright unnerving. If you hear clicking or grinding sounds, this may indicate a broken or loose part inside of your printer.
On the other hand, even if your outdated printer isn’t making sounds, visual imperfections can ruin your presentation. Also, if printer jams are in all-too-familiar circumstance, your equipment most likely has an internal problem requiring repair or replacement. However, repairing or replacing parts for an outdated printer can prove costly.
There comes a time – as with all equipment – when your printer has outlived its usefulness. It’s not worth it to hold onto old equipment that causes you to miss out on opportunities.
In most instances, it makes more sense to invest in a new printer. You’ll save money and time and enjoy better quality results. Ultimately, a new large-scale printer can help you improve office workflow and productivity.
Choose a Trusted Supplier for Printing Success
1-800 Office Solutions has helped Florida businesses fulfill their printing needs for more than three decades. We offer the best deals on office equipment in the state. Whether you need a printer trade in and or a full office phone system, we can help you to secure the technology that you need to support your business.
At 1-800 Office Solutions, we offer pricing to fit nearly any budget, whether you plan to buy, rent or lease. We’ll also help you keep your equipment running smoothly.
Contact a 1-800 Office Solutions expert today at (800) 564-2972 or visit us online to arrange a free quote. We offer flexible leases and the lowest rates for all your office equipment needs.