Copier Leasing or Buying? Top 3 Things You Should Know

1800 Office SOlutions Team member - Elie Vigile
1800 Team


Picking the right office equipment is a task that many have trouble doing. It can be hard to know exactly what will get the job done and meet your needs.

One thing that is growing in popularity is leasing office machines. It’s different than buying, but a worthy alternative.

Copiers are one popular office machine that more businesses are turning to lease. An essential machine for many, there are many things to consider when leasing or buying.

Are you interested in finding out more about copier leasing or buying? In this guide, we’ll dive into three things to know and more.


copier leasing

What Should I Know Before Leasing or Buying?

When it comes to making the right decision for your business, you have to consider your needs. There are a few universal truths about buying and leasing copiers that can make the choice easy.

Have a look at the three most important things to know before choosing.

1. What’s Your Price?

Buying and leasing a photocopier can cost vastly different prices.

When buying, you put the money up-front. Often, this is costly, but it can be worth it if you’re planning to keep the machine long-term.

Buying IT equipment can be expensive and you can never be sure how long it may last you. Machines can break down and wear out, which can also end up costing you more in repairs.

If you’re looking at using your purchase for the long-term, it could be beneficial.

Leasing is different but also has its pros and cons price-wise. It’s much cheaper upfront than buying since you pay monthly to keep it.

Depending on your contract with the supplier, you can keep it for a set amount of time. When the contract expires, then you can choose to keep leasing or give the machine back to the supplier.

It can be easy to budget for when leasing, as you’ll always know what you’re being charged. You can also work with the company to choose the payment plan that works best for you.

Depending on your needs, copier leasing might be the right option for you.

2. New Technology

In the digital age, you know that technology is always changing. Every day, new technology comes out or it’s improved.

Bluetooth is one example of this. Older copier models may not have this now standard function that is found in many of today’s copiers.

This is something that you should keep in mind when considering buying or leasing.

When buying, you’re investing in technology that could be obsolete in a year or two. However, if you’re using basic functions, it can be beneficial for you.

Leasing can help you stay up-to-date in this way. At the end of your contract, you can opt to upgrade to a newer model.

This means that you’ll never be stuck with an old model that doesn’t have the newest technology.

If keeping up with the newest tech is important for your business, then this is something to consider.

3. Get It Serviced or Repaired

When buying a copier, you’re also responsible for all the repairs that it needs. That means that on top of the cost to buy, you may also have to expect there to be repair fees.

It can be a costly investment, especially when considering that the technology can become obsolete.

When leasing, your supplier can offer repair services. Since you don’t own the machine and just rent it, the supplier would handle all the repairs that it needs.

This can be less costly and it can also save you time. With a reputable supplier that also specializes in repairs, the machine won’t be down for long.

That means that you’ll be back in business, faster.

Which is Better for My Business?

Your choice of buying or leasing a copier comes down to your individual needs.

You should start by thinking about your budget. Do you have the means to buy a copier or does leasing make more sense?

Be sure to keep in mind that newer technology is always coming out. This can start to get costly if you always need to buy a new photocopier.

You should also think about the machine’s capabilities. Do you need to copy or print a certain size of a document? Do you need a photocopier that can work in color?

These are good questions to ask yourself before making the investment.

One last thing to consider is how many machines you need. If you’re in need of many, then leasing can be a great option.

You won’t have to foot the bill with a high, upfront cost and you can replace each machine as needed.

At 1-800 Office Solutions, we offer many options for leasing copiers and other office equipment. We have competitive pricing that can make leasing easy and affordable.

How Does Copier Leasing Work?

Copier leasing is a simple process that makes sense for many businesses.

First, you choose what type of copier you need. You can request a black and white copier or color.

You can also ask for information on certain brands or types of copiers.

Then, you can choose how many machines you need. You can opt for just one, or lease as many as you need.

Next, the supplier will provide you with the copier that you need. If any issues arise or if the copier needs repairs, you would coordinate with the supplier for this.

At the end of your lease, you would renew or send the machines back to the supplier.

Looking to Lease or Buy a Copier?

Office equipment can be expensive, especially when you find yourself needing upgrades. Leasing is a flexible option that is cost-effective and simple to coordinate.

At 1-800 Office Solutions, we’re proud to supply some of the best machines for copier leasing. If anything happens to the machine, we can also offer repairs so that you can get back in business faster.

Have you been considering copier leasing for your business? There’s no better time to do it than now.

If you’re looking to lease a copier, get a quote from us!

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