Do I need a copier? An office printer? Or both?

1800 Office SOlutions Team member - Elie Vigile
1800 Team

We all know the old saying: time is money. Businesses of all sizes are always looking for ways to save time, maximize productivity and improve workflow, without sacrificing customer service or financial efficiency.

Multifunctional printers (MFPs) combine the benefits of printers, scanners, copiers, and fax machines into one compact station that handles all your paper needs. With a variety of combinations and features available, and the capability to perform multiple tasks at the same time, there’s a multifunctional printer that will fit seamlessly into your workflow and maximize your organization’s efficiency.

Ready to buy or lease a printer?

We’ve created a series of guideline questions to get the best multifunction printer for your needs.

1. What functions do you need?

Multifunctional printers come in a variety of models, and each offers a different combination of tasks. Analyze your specific workflows to asses which combination of functions you need to:
o Print
o Scan
o Copy
o Fax

Be sure to ask the employees who will use the station to understand their processes, and consider the paper and electronic workflow of your organization. Which tasks are the most valuable? Which combination of functions will maximize your existing organization and efficiency?

2. Which features are most beneficial?

Depending on how you want to use your multifunctional printer, there are varieties of features available. Consider these:
a. Are you interested in going wireless?
b. What kind of network will you be connecting to?
c. Which MFP offers the best and most efficient connectivity for your workflow?
d. Does the MFP connect updates and document status to other devices?

3. What is the total cost of ownership?

From the initial price tag to the price of paper and ink, multifunctional printers require attention to detail where cost is concerned. To fully understand what you’ll be paying for – beyond the original purchase price – consider each MFP’s capabilities and requirements.

Ready to rent, lease, or purchase a multifunction printer in the greater Fort Lauderdale area? We’re happy to help you fit the right MFP for your needs. Contact us today!

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