The Essential End of the Year IT Checklist

1800 Office SOlutions Team member - Elie Vigile
1800 Team

The Essential End of the Year IT Checklist

With 2016 coming to an end, it’s a great time to review and evaluate your entire IT. Not only to ensure backups and security measures are up-to-date but also to establish what may need updating or replacing and to help set goals for improvement and budgets for the upcoming year.

We’ve created a comprehensive IT checklist to help get you started…

Check Your Backups:

Are your backups working properly? Is everything that’s supposed to be backed up actually being backed up? Do you have a hybrid system — local backups as well as a redundant Cloud backup? What better way to end the year than feeling the relief and peace of mind knowing that your files and data are being backed up safely.

Review Your Disaster Recovery Plan:

Do you have a documented, up-to-date Disaster Recovery Plan? Do all of your employees know what to do when a disaster happens? Have you practiced and tested your Disaster Recovery Plan? If you don’t already have a plan, now is a good time to make it a priority and put one in place.

Evaluate Your Network Security:

Data and Network Security is a top priority in today’s cybercriminal world. Today’s viruses, infections, and breaches are a nasty business and can lead to some serious headaches. Is your security up to date? Has your IT support secured your network’s infrastructure at multiple levels? Are they monitoring the network for threats? Have you done a Network Security Audit to measure effectiveness and locate any weaknesses and vulnerabilities? Being proactive to strengthen your network security now can save you thousands of dollars and a lot of heartache down the road!

Examine Process Automation/Workflows:

Your technology should help automate and streamline processes; improving efficiency and increasing profitability. Are you using a document management/workflow system? Are you taking advantage of scanning technologies, electronic forms, and digital signatures? Create a list of these systems and develop a strategy to update, replace, or implement them.

Review Your Hardware/Software Inventory:

Do you have an up-to-date inventory of your technology assets? Are you using Lifecycle Management to properly plan and budget for hardware/software upgrades and replacements? Did you purchase anything over the past year and at what cost? You can also use this information when you file your Section 179 Tax Deduction.

Evaluate Your IT Support:

Have your IT support needs been met efficiently and in-budget (either with internal IT or with outsourced IT)? Does your IT support have the knowledge and experience to create a Technology Roadmap for your future needs? Are you looking for ways to reduce your IT spend? If you’re unhappy with, or out-growing, your current IT support, the end of the year is a good time to explore other options.

Create a Wish List for 2017:

Create a wish list of goals and objectives you think would help your business be more successful in the new year. New programs or hardware? Need more security? Remote access? Utilizing laptops/tablets instead of desktops? Better workflow? Worried about the risk of data loss? Moving more to the Cloud? Having a wish list and a plan will help you focus and achieve those goals in 2017!

If you’d like help with any of the items on this list, from creating a Disaster Recovery Plan to doing a Network Security Audit, feel free to contact us. Our team of experts would be happy to help.

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