Five Printing Secrets Every User Should Know

1800 Office SOlutions Team member - Elie Vigile
1800 Team

The printing means reproducing words or images on paper, card, plastic, fabric, or another material. Although there are many different variations, typically printing involves converting your original words or artwork into a printable form, called a printing plate, which is covered in ink and then pressed against pieces of paper, card, fabric, or whatever so they become faithful reproductions of the original. Some popular forms of printing, such as photocopying and inkjet and laser printing, work by transferring ink to paper using heat or static electricity and we won’t discuss them here; the rest of this article is devoted to traditional printing with presses and ink.  Here’s some secrets that every user should know: 

1. Highlight a sentence with one quick click:

Sometimes you need to edit an entire sentence — you might want to move it or apply formatting. Regardless of why you need to, you want the process to be easy and simple. Clicking and dragging to highlight the sentence can be awkward, but there’s a simple way to select an entire sentence. Hold down the [Ctrl] key and click any word in the sentence, and Word will respond by selecting the entire sentence for you! Similarly, if you want to select an entire paragraph, click anywhere in the paragraph three times. If you double-click without engaging the [Ctrl] key, Word selects the clicked word. And here’s one last quick selection tip: to select a single line, move the mouse into the left margin until it turns into a large arrow. Then, click to the left of the line.

2 Quickly Jump to Specific Pages in Long Documents:

Use the “Go To Page” shortcut: Command+J (Mac) or Ctrl+J (Windows). This will allow you to “Jump” to any page in your file. If you’ve jumped to a page and you want to quickly return to where you were, use the shortcut: Command+PageUp (Mac) or Ctrl+PageUp (Windows). Please note, this keyboard shortcut doesn’t work if you have a text insertion point active.

3. Quickly change formatting or styles:

Changing a document’s formatting or style can be an exercise in patience. It’s tedious work, and you might miss something! Instead of working your way through the document manually, use Word’s Replace feature to make those changes for you. It’s not any more difficult to implement than the first three tips — you just have to know the right options.

4. Apply Character Style [None] with a Keyboard Shortcut:

If you like to use custom keyboard shortcuts for applying paragraph and character styles, and wish you could create one for the default character style

5. Enter text anywhere:

If you’ve tried to enter text in the center of a blank page, you’ve probably been a bit frustrated. All the head scratching in the world won’t help! You can click a blank spot, but Word won’t let you enter text. When this happens, you might resort to returning to the top of the blank page and pressing Enter several times to move down the page.

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