How to Scan Multiple Pages Into One PDF – Step by Step Guide

1800 Office SOlutions Team member - Elie Vigile
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How to Scan Multiple Pages Into One PDF

Do you want to scan multiple pages into one PDF document, but you’re not sure how to do it? Whether you are on Mac or using Windows 10, we’ve got you with a step by step guide on how easier to scan multiple pages into one PDF file. You will be able to scan, save and share all your important documents with ease with the right tools and a little know-how.

Basically, with the inbuilt scanning app on your Windows 10 and Mac computer, you will be able to scan several pages and save them as a single PDF document. Simply follow the steps which include using the automatic document feeder (ADF) or placing the next page on the scanner glass and filling the rest of the information, and you’re on your way to create a multi-page PDF document.

Whether you are using the Windows Scan app, Windows Image Acquisition (WIA), or any other scanning software, our guide will walk you through from start to finish. Say goodbye to scanning each page individually, and say hello to the convenience of combining multiple pages into one PDF document.

How to Scan Multiple Pages Into One PDF

How to Scan on Windows PC?

On a Windows PC, most notably Windows 11, the scanning of multiple pages into one PDF can be done by employing the following three processes:

Windows Fax and Scan

  • This app is native to Windows 11 and it should be present in each of its editions. If it’s not pre-installed, you can activate it from the Control Panel quite easily.
  • First, be sure that Windows Fax and Scan is enabled in your computer. For this, write Control Panel in the search bar, click into “Programs and Features”, and then select “Turn Windows features on or off”. This will take you to the area in which you can locate and check the checkbox regarding Windows Fax and Scan.
  • If you’ve digitized your documents with Windows Fax and Scan, you possibly need to resort to the use of a third-party application to merge all these into one PDF.

Combining Scanned Pages with PDFelement

  • So, we will combine the scanned documents into one PDF using PDFelement available in the Microsoft Store.
  • Now, after you have scanned your documents either using Windows Fax and Scan or any other application, open PDFelement and choose “Combine PDF”. After that, add the scanned files in the field that pops up. Proceed to arrange them as intended then save as one PDF.
  • Please note that while using the free version of PDFelement, a watermark may be added to your document at the top.

Using NAPS2

  • NAPS2 is an open-source application available for free use which can scan multiple pages and save them in one PDF file.
  • Once the installation of NAPS2 is complete, you have to create a scanner profile in the application and then enable the Batch Scan feature. As a result, this will scan the pages one by one, prompting you before each of those scans, saving it as a single file.

It’s essential to have the correct drivers installed for your scanner. You may need to adjust the scan settings based on your document type and quality preferences. These methods are adaptable at your convenience and the software that you put in place. Combining built-in Windows tools and third-party applications like PDFelement or NAPS2 provides an all-encompassing solution to scanning multiple pages into one PDF in Windows 11.

How to Scan Documents on Mac/apple Computers

To create a single PDF from multiple scans using the Preview app on a Mac, you can follow these steps:

  1. Scan Your Documents to Get Started: First, ensure your scanner is connected to your Mac. Open the Preview application and select “File” > “New Document” > “From Scanner.” Establish the options for your scanner and hit “Scan” for each document you want to include.
  2. Open Scanned Documents in Preview: After you are done scanning everything, open these files with Preview. Go to “File” > “Open,” and select all of the scans that need to be combined into one file.
  3. View Thumbnails and Organize Pages: Once you have all scans open on Preview, look at the top portion of your screen, select “View” then your option will be “Thumbnails.” This will put all the scans in one page. Drag and drop the thumbnails to move pages around as needed.
  4. Export as Single PDF: With everything properly arranged following the order desired, save the new document using “File” > “Export as PDF.”
  5. Alternatives – With the help of Automator or Adobe Acrobat: In case you have a scan of a lot or need more advanced functionality than in Preview, work can be done through built-in macOS tools – Automator or Adobe Acrobat – specialized software for working with PDF files (Adobe Acrobat is paid).

Note that all should be in PDF formats and the same size or resolution for effectiveness. Ensuring the file formats and sizes are okay if challenges prevail.

How to Scan Multiple Pages Into One Pdf — Canon

Canon offers a range of options for scanning multiple pages into a single PDF, catering to both desktop and multifunction printer users. Here’s a explanation of how to utilize these features:

How to Scan Multiple Pages Into One Pdf

Canon Multifunction Printer Scanning Options

Easy Scanning into One PDF: Canon multifunction printers simplify the process of combining several pages into a single, user-friendly digital file. To do this:

  • Place the documents in the automatic feeder at the top.
  • On the touch screen, select the “PDF (Multiple Pages)” option.
  • Enter the necessary details like file name or resolution settings.
  • Hit the Start button to begin scanning.

This process efficiently merges all pages into a single document, perfect for sharing or storage, all facilitated by Canon’s intuitive interface.

Canon Desktop Printer Scanning Options

Scanning with a Few Extra Steps: If your Canon desktop printer doesn’t have a document feeder, follow these steps:

  • Place the page on the scanner glass and press COPY/SCAN to access the Scan mode screen.
  • Highlight Remote Scanner and press OK.
  • Open the Canon application on your desktop.
  • Under Save as Type, select PDF (Multiple Pages) and adjust settings as needed.
  • Click Start to begin scanning.

These steps let you effortlessly scan multiple pages into one PDF, ideal for consolidating documents for easy sharing and archiving. Whether you’re using a multifunction or desktop Canon printer, scanning multiple pages into one PDF is straightforward. Additionally, the option to use mobile scanning apps enhances convenience, allowing you to scan on-the-go.

How Do I Scan Multiple Pages Into One Pdf on My HP Printer?

Is scanning multiple pages into a single PDF a challenge for you? Don’t worry, we have a solution! Let’s explore a straightforward and hassle-free guide on how to achieve this.

Step 1: After scanning your first page, you might wonder, “How do I scan more pages into one PDF on my HP printer?” It’s easy! Simply click on the “Add Page” icon to scan additional pages. This allows you to add as many pages as needed to your PDF seamlessly.

Scan Multiple Pages Into One Pdf

Step 2: Once all your pages are scanned, either using Adobe Scan or HP scanner software, you can easily transform those images into a single PDF. A few clicks, and all your pages will be compiled into a single, beautifully formatted PDF document.

By following these steps, scanning various pages into one PDF becomes effortless. Whether it’s important documents, cherished memories, or anything in between, you can create a single portable document file with ease.

No more struggling to merge multiple images into one PDF. This method ensures a quick and professional-looking PDF document.

Let Us Help

Ready to simplify your document management? Let us assist! Our experienced print technicians are here to help not only with scanning multiple pages into a single PDF but also with fax and scan setups, PDF conversions, and online document management.

Managing PDFs and other documents can be daunting, but our team is equipped to provide support and expert advice. We’ll help set up your printer for drag and drop scanning and ensure your printer is seamless software integration. Our aim is to make your printing and scanning processes as smooth as possible.

For straightforward document management and optimized print environments, reach out to the business print and process experts at 1800 Office Solutions. We’ll alleviate the stress associated with office printers and offer efficient solutions for your document needs.


In conclusion, mastering the art of merging multiple pages into one PDF is invaluable for anyone handling digital documents. Whether using a Canon printer, Windows PC, or Mac, the process is straightforward. This guide provides step-by-step instructions to convert multiple pages into a single PDF effortlessly.

Creating a single PDF from multiple pages enhances organization and sharing ease. By the end of this guide, you’ll be more knowledgeable and confident in converting multiple pages into one PDF, empowering you to manage a wide range of digital document tasks effectively.

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