How to Get the Best Copy Machine Lease for Your Small Business

1800 Office SOlutions Team member - Elie Vigile
1800 Team

Copy Machine Lease for Your Small Business

As a small business owner, acquiring a reliable photocopier is often necessary, but let’s face it, purchasing one can be quite expensive and impractical in certain situations. Luckily, renting a copier can be an advantageous solution. However, how can you secure the optimal copier lease without exceeding your budget? In this article, we’ll divulge insider tips on discovering the ideal lease that caters to your financial and operational requirements.

Leasing a copier

  1. Determine your copying needs

Before embarking on your search for a photocopier lease, it’s important to determine your specific requirements. Consider factors such as your daily copy volume, whether you require color or black and white copies, and if you need a robust machine capable of handling large amounts of paper. Having a clear understanding of your needs will enable you to identify the most suitable copier and lease agreement that fits within your budgetary constraints.


  1. Compare different lease options

Once you have a clear idea of your photocopying requirements, it’s time to explore different leasing options. Avoid hastily committing to the first lease deal you come across. Instead, research a variety of lease plans offered by different providers. Compare factors such as lease terms, monthly payments, duration of the lease, and any additional fees. It’s essential to meticulously read the fine print and clarify any uncertainties you may have.


  1. Choose a reputable vendor

Selecting the appropriate supplier is equally as important as identifying the optimal lease agreement. It’s advisable to seek out a supplier with an outstanding reputation and exceptional customer support. You require a dependable, prompt, and cooperative supplier. Don’t overlook the importance of seeking recommendations and examining online reviews to confirm the legitimacy of a supplier.


  1. Negotiate the lease terms

Don’t hesitate to negotiate the rental terms. After discovering a provider and a rental agreement that meets your requirements, attempt to secure more favorable conditions. For instance, you could potentially negotiate a reduced monthly rate or a shorter rental duration. If you’re renting multiple machines, you may even be eligible for a substantial bulk discount.

copy machine lease quote

  1. Consider the hidden costs

Bear in mind that additional expenses may be associated with leasing a photocopier, such as installation, training, or maintenance fees. It’s essential to be aware of all charges related to the rental and thoroughly review them before signing the contract. You certainly don’t want any unpleasant surprises in the future.


  1. Review the lease agreement carefully

Prior to signing the rental agreement, carefully scrutinize it. Don’t overlook any minor details and ensure that you comprehend every rule and condition. If anything is unclear, request that the seller clarify it for you. It’s crucial to comprehend all aspects of your responsibilities in this agreement.


  1. Get the right support

Upon signing the lease agreement, ensure that you receive all necessary assistance, such as technical support, customer service, and training. It’s essential to maximize the benefits of your copier lease and have support available to help you maintain seamless operations.


To summarize, obtaining the ideal copier lease for your small business necessitates some research and preparation. Determine the type of copying you require, explore various lease options, select a reputable provider, strive to obtain the best deal, be cautious of concealed fees, meticulously examine the lease agreement, and ensure that you receive the appropriate support. By following these recommendations, you can secure a copier lease that meets your budget and requirements.


The Best Copier Dealer Near You

1800 Office Solutions have selected the most trusted copier dealers near you who have the best equipment at an exclusive rate.

Click on the link below to get your commercial copier quote:



1-800 Office Solutions – Sanford 320 Gordon St
1-800 Office Solutions – Miami 156 NW 54 Street
1-800 Office Solutions – Boca Raton 160 W Camino Real Unit #820
1-800 Office Solutions – Alafaya 2212 South Chickasaw Trail
1-800 Office Solutions – Bradenton 1201 6th Ave W #A275
1-800 Office Solutions – Ormond Beach 386 S Atlantic Ave #6
1-800 Office Solutions – Oviedo 837 Kingsbridge Dr
6649 Westwood Blvd suite 1314



1-800 Office Solutions – Pine Bluff 2910 E Harding Ave
1-800 Office Solutions – Rogers 4021 W Walnut St
1-800 Office Solutions – Russellville 89 AR-331
1-800 Office Solutions – Bentonville 900 SE 5th St



1-800 Office Solutions – Chicago 1440 W Taylor St
1-800 Office Solutions 4610 N Clark St
1-800 Office Solutions 1130 S Canal St
1-800 Office Solutions 1720 W Division St
1-800 Office Solutions – Morton 1939 S main st
1-800 Office Solutions – Addison 310 W Gerri Ln



1-800 Office Solutions –  Scottsdale 20715 N Pima Rd suite 108
1-800 Office Solutions – Gilbert 1525 S Higley Rd ste 104



1-800 Office Solutions – New London 4 Shaws Cove
1-800 Office Solutions – Milford 415 Boston Post Rd ste 3-1137
1-800 Office Solutions – Southbury 9 Union Square Southbury
1-800 Office Solutions – Greenwich 2 Armonk Street
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