How to Enable Secure BYOD Printing

1800 Office SOlutions Team member - Elie Vigile
1800 Team

BYOD Printing

The method of sending print jobs varies widely based on individual preferences and job functions. Whether it’s from a laptop, tablet, or mobile phone, employees expect flexibility in their printing options. This demand is further fueled by the adoption of bring your own device (BYOD) policies in many workplaces, catering to hybrid work models and empowering users to choose their preferred devices and operating systems.

Businesses are increasingly recognizing the importance of secure printing as an essential component of their workplace strategies. Technologies like PaperCut, a comprehensive printing solution, facilitate BYOD printing, ensuring a seamless and secure print experience across a range of devices. Mobility Print, a feature within PaperCut, enhances the mobile and BYOD printing experience by allowing users to print from their mobile devices directly.

Cloud print solutions, such as those integrated into PaperCut, further streamline printing processes by enabling users to print via email, web browsers, or using web print functionalities. Whether on iOS, macOS, or other platforms, PaperCut makes it easy to set up and securely print documents, including PDF files, from any device connected to the print server.

By incorporating BYOD printing solutions like PaperCut into their workflows, businesses can optimize their print infrastructure, enhance user experience, and ensure the security of sensitive documents, regardless of the devices used by their employees.

BYOD Printing

What is Secure Printing?

Secure printing is a critical aspect of managing networked printer fleets, especially in the context of cybersecurity threats. Unsecured printers present vulnerabilities that hackers can exploit to gain unauthorized access to business networks, potentially leading to data breaches or ransomware attacks. To mitigate these risks, organizations rely on secure printing software to safeguard their devices and regulate access for authorized users while blocking unauthorized access attempts.

One of the key functionalities of secure printing software, such as PaperCut Mobility Print, is its ability to provide printing support across various devices, including mobile devices and those brought by employees under bring-your-own-device (BYOD Printing) policies. This ensures that employees can print securely from any device, regardless of the operating system, enhancing flexibility and productivity in the workplace.

With features like native print support and guest printing, secure printing solutions enable users to print to any printer within the fleet while maintaining security protocols. Users can also access a range of print options tailored to their specific needs and permissions, enhancing efficiency without compromising security.

Moreover, secure printing software implements zero-trust principles, requiring users to verify their identity through methods like preprogrammed cards or personal identification numbers (PINs) when releasing print jobs at output devices. This adds an extra layer of security, minimizing the risk of unauthorized access or data breaches.

By leveraging secure printing solutions like PaperCut Mobility Print, organizations can effectively manage their printer fleets, support mobile and BYOD printing securely, and uphold stringent security measures across all print-related activities, regardless of the device or operating system being used.

Secure Printing Options for BYOD Organizations

Organizations embracing BYOD can ensure secure printing practices through versatile, mobile-friendly software solutions. Among the reputable options available, 1800 Office Solutions highlights PaperCut and uniFLOW as top choices that have consistently met customer needs for secure mobile printing.

These mobile-enabled secure printing software solutions empower organizations to effectively manage their print environments with enhanced control and security measures. Key functionalities include comprehensive print job tracking, efficient job routing, queuing capabilities, robust secure print policies, user-authenticated “follow-me printing,” and insightful cost analysis tools.

Secure Printing Options

For BYOD-friendly print fleets, it’s crucial to select software that accommodates a wide range of personal devices such as laptops, tablets, and mobile phones. Additionally, compatibility with various operating systems like iOS and Android is essential to ensure seamless printing experiences across diverse device ecosystems.

Furthermore, leveraging features like email-to-print functionalities and PaperCut integration can further streamline print workflows and enhance the overall print experience within BYOD environments. These software solutions not only facilitate secure printing practices but also optimize productivity and efficiency across the organization’s print infrastructure.

PaperCut Print Enablement

PaperCut is a versatile print management software designed to seamlessly integrate with a diverse range of print devices. Its compatibility extends across various printer brands, including:

  • Brother
  • Canon
  • Dell
  • Epson
  • HP
  • Konica Minolta
  • Kyocera
  • Lexmark
  • Ricoh
  • Samsung
  • Sharp
  • Toshiba
  • Xerox

This broad support makes PaperCut an ideal choice for organizations with mixed print fleets seeking a comprehensive print security solution.

Organizations leveraging PaperCut benefit from its ability to provide printing support across different operating systems, ensuring that it works seamlessly on any device capable of sending print jobs. Moreover, PaperCut’s versatility extends to devices capable of sending print jobs via email, making it a suitable solution for modern BYOD environments where mobile devices are widely accepted.

PaperCut’s print release features enhance security by requiring user authentication at the output device, ensuring that sensitive documents are only accessed by authorized personnel. Additionally, PaperCut’s BYOD printing solution, known as Print Works, offers a native printing experience across all platforms, including mobile devices, through a simple web interface.

Overall, PaperCut’s robust printing solutions cater to the specific needs of organizations with mixed print fleets, providing a secure and efficient print management system that supports diverse devices and operating systems seamlessly.

Canon UniFLOW Output Management

UniFLOW is a robust print management software developed by Canon, offering secure and efficient output management capabilities. While UniFLOW is native to Canon devices, it also seamlessly integrates with major printer brands like Brother, Epson, Konica Minolta, Lexmark, OKI, Samsung, Sharp, and Xerox.

One standout feature of UniFLOW is its ability to accurately document the final output of print jobs, rather than just the number of pages sent to the printer. This feature is particularly beneficial in scenarios where a printer experiences a jam during a print run. By tracking the exact number of pages that successfully printed and those that did not due to the jam, UniFLOW enhances print fleet security, especially when dealing with sensitive documents. Users can verify if they have collected all the pages printed, ensuring data integrity and minimizing potential security risks.

Hassle-Free Print Management

At 1800 Office Solutions, we pride ourselves on being a leading Canon dealer nationwide. However, we also offer versatile print management solutions such as uniFLOW and PaperCut software. This gives you the flexibility to choose the solution that perfectly aligns with the requirements of your print fleet.

Discover the benefits of hassle-free print management by gaining control over who can print, what they can print, when printing occurs, and the associated costs. Reach out to 1800 Office Solutions today to arrange a complimentary Business Technology Needs Assessment. This assessment provides a fresh, external perspective that can help you pinpoint areas for improvement and uncover new opportunities in managing your print infrastructure securely and efficiently.


In conclusion, effective print management is crucial for businesses looking to optimize efficiency, control costs, and enhance security. Whether you choose uniFLOW or PaperCut software solutions from 1800 Office Solutions, you’re investing in hassle-free print management that empowers you to regulate printing activities and expenditures while ensuring the security of your print fleet.

By leveraging our expertise and innovative technologies, you can gain valuable insights into your print infrastructure and make informed decisions to improve productivity and streamline operations. Schedule a free Business Technology Needs Assessment with us today to explore how our solutions can benefit your organization and drive success in print management. Partner with 1800 Office Solutions for a seamless and secure printing experience tailored to your unique business needs.

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