How to Enable Secure BYOD Printing

Secure printing is a critical aspect of managing networked printer fleets, especially in the context of cybersecurity threats. Unsecured printers present vulnerabilities that hackers can exploit to gain unauthorized access to business networks, potentially leading to data breaches or ransomware attacks. To mitigate these risks, organizations rely on secure printing software to safeguard their devices and regulate access for authorized users while blocking unauthorized access attempts.

One of the key functionalities of secure printing software, such as PaperCut Mobility Print, is its ability to provide printing support across various devices, including mobile devices and those brought by employees under bring-your-own-device (BYOD Printing) policies. This ensures that employees can print securely from any device, regardless of the operating system, enhancing flexibility and productivity in the workplace.

With features like native print support and guest printing, secure printing solutions enable users to print to any printer within the fleet while maintaining security protocols. Users can also access a range of print options tailored to their specific needs and permissions, enhancing efficiency without compromising security.

Moreover, secure printing software implements zero-trust principles, requiring users to verify their identity through methods like preprogrammed cards or personal identification numbers (PINs) when releasing print jobs at output devices. This adds an extra layer of security, minimizing the risk of unauthorized access or data breaches.

By leveraging secure printing solutions like PaperCut Mobility Print, organizations can effectively manage their printer fleets, support mobile and BYOD printing securely, and uphold stringent security measures across all print-related activities, regardless of the device or operating system being used.

Secure Printing Options for BYOD Organizations

Organizations embracing BYOD can ensure secure printing practices through versatile, mobile-friendly software solutions. Among the reputable options available, 1800 Office Solutions highlights PaperCut and uniFLOW as top choices that have consistently met customer needs for secure mobile printing.

These mobile-enabled secure printing software solutions empower organizations to effectively manage their print environments with enhanced control and security measures. Key functionalities include comprehensive print job tracking, efficient job routing, queuing capabilities, robust secure print policies, user-authenticated “follow-me printing,” and insightful cost analysis tools.

For BYOD-friendly print fleets, it’s crucial to select software that accommodates a wide range of personal devices such as laptops, tablets, and mobile phones. Additionally, compatibility with various operating systems like iOS and Android is essential to ensure seamless printing experiences across diverse device ecosystems.

Furthermore, leveraging features like email-to-print functionalities and PaperCut integration can further streamline print workflows and enhance the overall print experience within BYOD environments. These software solutions not only facilitate secure printing practices but also optimize productivity and efficiency across the organization’s print infrastructure.

PaperCut Print Enablement

PaperCut is a versatile print management software designed to seamlessly integrate with a diverse range of print devices. Its compatibility extends across various printer brands, including:

• Brother
• Canon
• Dell
• Epson
• HP
• Konica Minolta
• Kyocera
• Lexmark
• Ricoh
• Samsung
• Sharp
• Toshiba
• Xerox

This broad support makes PaperCut an ideal choice for organizations with mixed print fleets seeking a comprehensive print security solution.

Organizations leveraging PaperCut benefit from its ability to provide printing support across different operating systems, ensuring that it works seamlessly on any device capable of sending print jobs. Moreover, PaperCut’s versatility extends to devices capable of sending print jobs via email, making it a suitable solution for modern BYOD environments where mobile devices are widely accepted.

PaperCut’s print release features enhance security by requiring user authentication at the output device, ensuring that sensitive documents are only accessed by authorized personnel. Additionally, PaperCut’s BYOD printing solution, known as Print Works, offers a native printing experience across all platforms, including mobile devices, through a simple web interface.

Overall, PaperCut’s robust printing solutions cater to the specific needs of organizations with mixed print fleets, providing a secure and efficient print management system that supports diverse devices and operating systems seamlessly.

Canon UniFLOW Output Management

UniFLOW is a robust print management software developed by Canon, offering secure and efficient output management capabilities. While UniFLOW is native to Canon devices, it also seamlessly integrates with major printer brands like Brother, Epson, Konica Minolta, Lexmark, OKI, Samsung, Sharp, and Xerox.

One standout feature of UniFLOW is its ability to accurately document the final output of print jobs, rather than just the number of pages sent to the printer. This feature is particularly beneficial in scenarios where a printer experiences a jam during a print run. By tracking the exact number of pages that successfully printed and those that did not due to the jam, UniFLOW enhances print fleet security, especially when dealing with sensitive documents. Users can verify if they have collected all the pages printed, ensuring data integrity and minimizing potential security risks.

Hassle-Free Print Management

At 1800 Office Solutions, we pride ourselves on being a leading Canon dealer nationwide. However, we also offer versatile print management solutions such as uniFLOW and PaperCut software. This gives you the flexibility to choose the solution that perfectly aligns with the requirements of your print fleet.

Discover the benefits of hassle-free print management by gaining control over who can print, what they can print, when printing occurs, and the associated costs. Reach out to 1800 Office Solutions today to arrange a complimentary Business Technology Needs Assessment. This assessment provides a fresh, external perspective that can help you pinpoint areas for improvement and uncover new opportunities in managing your print infrastructure securely and efficiently.