What Are Available Leasing Options for Office Equipment?

1800 Office SOlutions Team member - Elie Vigile
1800 Team

Leasing Options for Office Equipment

In business technology, staying ahead with the latest office equipment is crucial. From printers and copiers to computers and security solutions, having the right tools can significantly boost productivity and efficiency. This is where office equipment leasing comes into play, offering businesses flexible and cost-effective solutions tailored to their needs.

An equipment lease provides the opportunity to acquire essential office equipment without the substantial upfront costs. With office equipment leasing, businesses can benefit from the latest technology while preserving their cash flow. Equipment finance solutions, such as monthly payment plans, allow for better financial planning and management.

By opting for office equipment financing, companies can select the lease term that best suits their business needs, ensuring they always have up-to-date equipment. A lease agreement outlines the terms and conditions, making it straightforward for businesses to lease equipment with confidence.

Whether you need a printer or an entire suite of office equipment, flexible financing options and well-structured lease agreements can support your business goals. Embrace the advantages of equipment leasing and maintain your competitive edge in the ever-evolving business landscape.

Let’s delve into the world of office equipment leasing and explore its potential benefits for your business. With leasing solutions tailored to every business need, you can distribute the cost of equipment over time. This approach frees up capital for other expenses while ensuring you have access to the latest technology.

Leasing Options for Office Equipment

Understanding the Benefits of Office Equipment Leasing

Leasing office equipment offers numerous advantages for businesses. One of the main benefits is cost savings. Instead of purchasing expensive equipment outright, an equipment lease allows businesses to spread out the cost over a lease term. This makes office equipment more affordable, particularly for small and medium-sized enterprises, while freeing up capital for other essential business expenses.

Another advantage of office equipment leasing is access to the latest technology. As technology continually evolves, leasing enables companies to stay updated with the newest equipment without the need for frequent purchases. This ensures businesses operate with modern, efficient tools, enhancing productivity and competitiveness.

Leasing also provides flexibility. As business needs change, so do equipment requirements. Leasing allows companies to easily upgrade or add equipment without the hassle of selling or disposing of outdated items. This flexibility is especially beneficial for businesses experiencing rapid growth or seasonal demand fluctuations.

Additionally, office equipment leasing offers tax advantages. Lease payments are typically considered operating expenses and can be deducted from taxable income. This results in significant tax savings, making equipment financing a smart choice for many companies.

Exploring Different Leasing Options for Office Equipment

When considering leasing office equipment, businesses have several options to explore. One key consideration is the lease term length, which can range from shorter terms of 12 months to longer terms of up to 60 months.

Additionally, there are various end-of-lease options available. Here are three common types:

  1. Fair Market Value Lease (FMV): At the end of the lease, businesses can purchase the equipment at its determined FMV, return it, or upgrade to new equipment. Also known as an operating or percentage buyout lease, this type typically has lower monthly payments compared to other leases.
  2. Hardware as a Service (HaaS): Similar to an FMV lease, but with no purchase option at the end. This is ideal for businesses planning to replace and upgrade equipment at the end of its useful life.
  3. $1 Buyout Lease: The customer owns the equipment at the end of the lease for the price of $1.

Before finalizing a lease agreement, it is crucial to ask these standard leasing questions:

  • Will I own the equipment at the end of the lease?
  • Can I purchase the equipment for fair market value at the end of the lease?
  • What is the expected lifetime of the equipment?
  • What other fees am I liable for?
  • If I choose to return the equipment at the end of the lease, what are the requirements and who arranges the shipping?

Businesses should carefully consider their specific needs and requirements, as well as the financial implications of each option, when evaluating office equipment leasing choices.

Tips for Choosing the Right Leasing Options for Your Business

When evaluating leasing options for office equipment, several factors should be taken into account. Here are some tips to help businesses make the best choice:

Choosing the Right Leasing Options for Your Business

  1. Assess Your Needs: Begin by evaluating your office equipment requirements. Consider the type and quantity of equipment needed, along with any specific features or capabilities essential for your business operations.
  2. Set a Budget: Determine your budget for leasing office equipment. This will help narrow down your options and ensure you choose a financially feasible lease for your company.
  3. Consider Lease Terms: Review the lease terms and conditions carefully. Pay attention to the lease duration, monthly payments, and end-of-lease options. Make sure the terms align with your business goals and needs.
  4. Evaluate Additional Services: If your company requires additional services like equipment maintenance or supplies management, consider leasing options that include these services. This can add convenience and support to your office operations.
  5. Seek Expert Advice: Consulting with a Managed Print Services (MPS) provider that offers in-house leasing services can provide valuable insights and guidance. They can help analyze your needs and create a lease agreement that best fits your business.

By following these tips, businesses can make informed decisions and select leasing options that best suit their office equipment needs and budget.

Benefits of Working with a Managed Print Services Provider

Partnering with a Managed Print Services (MPS) provider that offers in-house leasing services provides several advantages for businesses.

Firstly, it streamlines the leasing process. Instead of managing multiple vendors for equipment leasing and print services, businesses have a single point of contact for all their office equipment needs. This consolidation saves time and effort in handling various leasing agreements and service contracts.

Secondly, a MPS provider with in-house leasing can offer customized leasing solutions. They tailor leasing options to meet the specific needs and budget of a company, ensuring businesses get the right equipment at the right price.

Additionally, working with a MPS provider grants access to extra services and support. Beyond leasing office equipment, MPS providers often offer services such as equipment maintenance, supplies management, and workflow optimization. This comprehensive approach helps businesses enhance their office operations and improve efficiency.

Lastly, partnering with a MPS provider that has in-house leasing services provides peace of mind. Businesses can rely on the provider’s expertise and experience to ensure smooth equipment leasing and operation. This allows companies to focus on their core activities without worrying about equipment maintenance or obsolescence.


In conclusion, office equipment leasing through a Managed Print Services (MPS) provider with in-house leasing offers numerous benefits. It simplifies the leasing process by providing a single point of contact, delivers tailored leasing solutions, and offers additional services such as maintenance and workflow optimization.
This approach not only enhances operational efficiency but also ensures businesses have access to the latest technology without significant upfront costs. By leveraging the expertise of a MPS provider, companies can focus on their core activities with the assurance that their office equipment needs are effectively managed and maintained.
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