Managed Print Service: What’s There To Know

Many people probably heard about Managed Print Services, but many do not know the exact definition. A managed print service is a program that the print providers offer to manage different printing devices like scanners, printers, copiers, and faxes. 

These programs allow the companies to improve their productivity and information security by monitoring the usage, replacing consumables, and meeting organization printing needs. Therefore, the characteristics of the managed print service may vary by the supplier, but they may offer a lot of benefits for small or large businesses.                                                                 

Now, let’s look at some of the benefits.

Save Time And Improve Efficiency

Your employees may spend a lot of time fulfilling the tasks related to printing, and this situation may be frustrating. The routine of printing, scanning, copying, or faxing documents on old hardware or poorly configured software is just the worse.

Also, the time you may spend on fixing the device’s malfunctions and replacing ink toners or other similarities may be overwhelming. Therefore, a managed print service should identify these problems and free up your time and your employees’ time to focus on other important things.

Reduce Costs And Save Money

Having an automated and cloud-based system in your office is a really good decision, better than maintaining individual devices. These services connect your devices to one monitoring system to guarantee in-time delivery of replacement toners and maintenance. 

Nonetheless, systematic print audits and evaluations can identify ways to secure your hardware. Subsequently, having too many devices spotted around your office will cost you more to maintain and pay more for electricity bills. 

It may be a very good solution to consult a print expert like 1-800 Office Solutions, which will calculate the true cost and identify ways to make some savings. In general, it’s clear that the cost-savings associated with a managed print service may be significant compared to a printer installation and maintenance.

Improve Productivity in Your Office

The printing needs of different departments within your office may vary. A managed print service provider will be able to recommend a modified program for this department. Therefore, this may include printing from mobile devices or off-site, for instance, or the need to print special types of document sizes and formats which you use regularly.

Reduce Capital Expenditure And Improve Cash Flow

According to some studies and information, over half of IT managers surveyed in 2015 already have pay-per-page for their Managed Print Service. Additionally, you can enjoy real-time using dashboards and forecasting tools for your network of devices. So you will have the opportunity to manage your budget better.

Reduce Your Environmental Footprint

Minimizing the usage of paper, electricity, and print is all part of being a responsible business civilian. Therefore, the Managed Print Service also has a package with a monitoring system that should identify the print usage. 

That way, you will have a chance to reduce your environmental footprint. Generally, after that, you can show the results of your paper-saving resolutions in your report for Corporate Social Responsibility.

Be More Responsive

 Nowadays, most successful businesses worldwide look for opportunities for continuous improvement for their systems to be always upgraded. For instance, some surveys from 2015 introduced this kind of information. 

It is a good idea to take into consideration some of the technology projects that IT Managers had planned over the following past months.

From all this information, we may easily conclude that with accurate Managed Print Service solutions like the ones we offer, you can make better decisions.

Improve Your Information Security

According to a group of surveyed IT Managers are looking to introduce secure printing technology or further improve their print security.

Business-wide print evaluation which comes with a Managed Print Service, can identify print and IP security risks your company faces. The MPS program should help moderate those risks with a customized print security plan.

 Nevertheless, this may include recommending printer sign-in procedures in order to minimize documents being stolen from output trays. Also, it can involve waste disposal and document management facilities. Last but not least, it may also embrace installing multifunctional printers or copiers with automatic hard drive wiping functionality and network-level solutions to reduce the risk of information being taken by hackers. Almost by default, having just one print provider implementing a solution of this kind lowers down the number of people from outside your company having access to your networked devices. Therefore, this familiar security threat cannot be underestimated.

Conclusion

In conclusion, the managed print services are an excellent way to improve your company’s productivity and effectiveness. 

This type of solution means that we will supply the equipment and set it up. Connecting all the office printers and copiers in one network will help to do your job more efficiently. It will also help you bring down the costs of running your business. Considering the amount of money that you will save when one company is serving all of your company’s office equipment, we believe that this option is worth taking.

Through our managed print services, we will also supply you with ink refills or cartage replacements along with the necessary spare parts. We also provide regular maintenance of the equipment and keep track of the printing costs to make sure that you always have the best equipment that suits your business needs. Click here to reach out to us and get our comprehensive managed print services.