Xerox · Monochrome Multifunction

Xerox WorkCentre 5945 SKU 097S04548

45 ppm A3 mono MFP from the current 5900 series with AirPrint, Wi-Fi, and McAfee Embedded Control.

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Print speed
45 ppm mono
Paper capacity
sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
USB · Wi-Fi · Ethernet
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Free delivery 24-hr quote turnaround Authorized Xerox reseller Lease or buy outright
In stock
Xerox Xerox WorkCentre 5945 / 5945i
Authorized Xerox reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Xerox WorkCentre 5945 is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You need A3 B&W at 50,000-100,000 pages monthly for a workgroup or department.
  • You handle two-sided originals daily and want duplex DADF in one pass.
  • You want AirPrint, Mopria, and Wi-Fi alongside wired Ethernet.
  • You require McAfee Embedded Control and AES encryption for security compliance.
  • You're scaling paper capacity over time toward 5,000+ sheets.
Works fine

You'll be happy if...

  • It's fine if you print 30,000-50,000 pages monthly with headroom.
  • It's fine if you skip the High-Volume Finisher for a smaller config.
  • It's fine if you mostly print letter with tabloid occasional.
  • It's fine if you stick to wired Ethernet and don't enable Wi-Fi.
Look elsewhere

Skip this if...

  • Skip this if you need color.
  • Skip this if you want a desktop or compact MFP.
  • Skip this if you print under 10,000 pages monthly.
  • Skip this if you need higher than 45 ppm — go to the 5955.
  • Skip this if you need a smaller chassis — AltaLink B8045 fits better.
Full specifications

Every spec, no guessing

The Xerox WorkCentre 5945 is a 45 ppm A3 monochrome MFP from the newer 5900 series, the current-generation replacement for the older 5800 line. Duplex DADF handles two-sided originals in one pass, output runs 1200 x 1200 dpi, paper handling around 2,100 sheets expands via high-capacity feeder, and finishing options cover Office Finisher LX and the High-Volume Finisher with stapling, hole punch, and booklet making. Connectivity adds AirPrint, Mopria, and Wi-Fi alongside Ethernet and USB. Security includes 802.1x, SSL, SNMPv3, AES encryption, McAfee Embedded Control, and Secure Print. The regret on this machine: at 45 ppm in a 5945 chassis you're paying for the larger frame at workgroup speed — if your team is small enough that the 5945 is overkill, the AltaLink B8045 is the same engine in a more suitable package. Toner cartridge yield runs in the 30,000-page range and ConnectKey app support covers Box, Dropbox, Google Drive, and similar cloud destinations. Optional card readers handle secure release print for compliance, and the touchscreen UI matches current Xerox AltaLink styling.
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Print
Print technology Multifunction
Print speed (mono) Up to 45 pages per minute
Print speed (color) Up to pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
First page out < 3.7 seconds from the platen / 7.6 seconds from the Automatic Document Feeder
Copy & Scan
Capability Monochrome Multifunction
Copy speed Up to 45 ppm copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type
Scan destinations email, network (FTP/SMB), USB, mailbox
Paper
Paper capacity 0 sheets
Paper size
Recommended monthly volume 75000 pages
Max monthly duty cycle 175,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax
Physical & power
Form factor Workgroup
Usage class Small Office
Manufacturer Xerox
Model Xerox WorkCentre 5945 / 5945i
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Xerox manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Xerox WorkCentre 5945

The printer itself

Xerox WorkCentre 5945 in original Xerox packaging. Workgroup form factor, roughly 33.5 W x 26.2 D x 45.3 H inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Xerox quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
0.0
★★★★★
Based on 0 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 0 verified reviewers picked this model to replace older inkjets or aging Xerox machines. Common threads in the feedback:

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

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A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
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Free quote · no obligation

Get a quote on the Xerox WorkCentre 5945

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Xerox WorkCentre 5945, common questions

The questions we get asked most often on this model. If yours isn't here, call (888) 574-5120 and get an answer in about 30 seconds.

Yes, the Xerox WorkCentre 5945 ships with a starter toner cartridge. The starter toner typically yields around 30,000 pages. The replacement toner model is 006R01605, which is a high-yield cartridge with a yield of approximately 45,000 to 100,000 pages. When you lease through us with toner included, you never pay for toner separately.
The Xerox WorkCentre 5945 is a 45 ppm monochrome MFP designed for workgroups, with a monthly volume suitable for small to medium offices. The Xerox AltaLink B8145, also a 45 ppm monochrome MFP, is built for higher-volume environments with a monthly duty cycle of up to 200,000 pages and expandable paper capacity up to 6,140 sheets. The AltaLink B8145 also features a larger 10.1-inch touchscreen and is better suited for offices of 25-100 people. For small offices, the WorkCentre 5945 offers a more compact and cost-effective solution.
The Xerox WorkCentre 5945 is well-suited for small businesses with its 45 ppm print speed, duplex capabilities, and robust security features. It handles up to 2,100 sheets of paper and supports cloud connectivity like Box and Google Drive. However, if your business requires color printing or higher volume, consider stepping up to a commercial option.
No, the Xerox WorkCentre 5945 is a monochrome-only printer. If you need color printing, consider alternatives like the Xerox AltaLink C8135, C8145, or VersaLink C405.
Request a quote through the form on this page or call us at (888) 574-5120. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Xerox includes a 1-year limited manufacturer warranty on the Xerox WorkCentre 5945 when purchased new from an authorized reseller. 1-800 Office Solutions is an authorized Xerox reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Xerox WorkCentre 5945 order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Xerox WorkCentre 5945. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (888) 574-5120