Commercial Printer Lease From $89/Month — Nationwide
Lease a commercial printer or copier for your business with free delivery, free installation, and 2,000 free prints per month included. Canon, Ricoh, Xerox, HP, Kyocera, Konica Minolta, and Sharp — flexible 12 to 63 month terms. Serving all 50 states with over 32 years of experience.
No obligation. Free delivery, installation, and 2,000 prints/month included. Quote within 24 hours.
black & white printers
included with every lease
commercial printers
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Printer Lease Pricing by Category
No hidden fees. Every lease includes free delivery, free installation, toner, maintenance, and 2,000 free prints per month.
- Ideal for offices with 500–5,000 pages/month
- Print, copy, scan, fax
- Canon, Ricoh, Xerox, HP models
- Free delivery & installation
- 2,000 free B&W prints/month
- Toner & maintenance included
- Full color + B&W printing
- Canon, Ricoh, Xerox, Konica Minolta
- 2,000 free prints/month
- Color & mono toner included
- Free delivery & installation
- Large format prints up to 36" wide
- For AEC, construction, design firms
- Canon, KIP, HP, Oce models
- Flexible 12–63 month terms
- Maintenance & supplies included
Pricing varies based on speed, features, and lease term. All quotes are free with no obligation. Browse our product catalog to customize your machine and build a quote online.
Every Printer Lease Includes
Most competitors charge extra for these. We include them standard with every lease.
Why 85% of Businesses Lease Their Printers
Over 85% of commercial printers are leased, not purchased. Here's why leasing makes more sense for most businesses.
| Factor | Leasing | Buying |
|---|---|---|
| Upfront Cost | $0 down — starts at $89/mo | $3,000–$15,000+ upfront |
| Maintenance & Repairs | Included in every lease | You pay per service call |
| Toner & Supplies | Included | You buy separately ($200–$500/yr) |
| Technology Upgrades | Upgrade mid-lease or at renewal | Stuck with it until you buy again |
| Tax Treatment | 100% deductible as operating expense | Depreciated over 5–7 years |
| Cash Flow Impact | Predictable monthly payment | Large capital outlay |
| Delivery & Installation | Free with 1-800 Office Solutions | You arrange & pay |
| End of Life | Return, renew, or buy at FMV | You dispose of it |
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Understanding Commercial Printer Leases
Everything you need to know before signing a printer lease agreement.
What Is a Commercial Printer Lease?
A commercial printer lease is a financing agreement that allows your business to use a professional-grade multifunction printer or copier for a fixed monthly payment over a set term — typically 36 to 60 months. Instead of paying $5,000 to $25,000 upfront to purchase, you pay a low monthly fee that includes the machine, all maintenance, all toner and supplies, and full repair service.
Leasing is the most popular way to acquire office printing equipment. Industry data from the Equipment Leasing and Finance Association shows that more than 80% of U.S. businesses lease at least some of their office equipment. Printers and copiers are at the top of that list because the technology evolves quickly and ongoing service is essential.
Types of Printer Leases
The two main types of commercial printer leases are the Fair Market Value (FMV) lease and the $1 Buyout lease. An FMV lease offers lower monthly payments because you are not financing the full cost of the machine — at lease end you can return, renew, or purchase the printer at its current fair market value. A $1 Buyout lease has higher monthly payments but you own the machine outright at the end for $1.
Most businesses choose FMV leases because printer technology evolves quickly, and an FMV lease makes it easy to upgrade to a newer machine every few years without being stuck with outdated equipment.
How to Choose the Right Printer for Your Business
Selecting the right printer depends on your monthly print volume, whether you need color, and the features your team relies on most. A small office printing fewer than 5,000 pages per month may do well with a black and white multifunction printer in the $89–$200/month range. A growing office that prints 5,000–20,000 pages a month often needs a color multifunction unit at $200–$450/month. Architecture, engineering, and construction firms typically need wide format plotters starting at $250/month.
At 1-800 Office Solutions, our account managers assess your current and projected print volumes, workflow requirements, and budget to recommend the right machine. We carry all major brands — Canon, Ricoh, Xerox, HP, Kyocera, Konica Minolta, Sharp, Brother, Toshiba, KIP, and Oce — so we can match the equipment to the job, not the other way around.
What to Look for in a Printer Lease Provider
Not all printer lease providers are the same. Before you sign, look for a provider that includes maintenance, toner, and supplies in the monthly payment so there are no surprise costs. Ask whether delivery and installation are free. Check whether you can upgrade your machine mid-lease. And confirm in writing what happens at the end of the lease term — you want clear options, not gotchas.
1-800 Office Solutions has been leasing commercial printers for over 32 years and serves businesses in all 50 states. Every lease includes free delivery, free installation, 2,000 free prints per month, all toner and supplies, full maintenance, and clear upgrade and end-of-lease options. We also carry every major brand so you are not pushed into one manufacturer.
Get Your Printer in 3 Simple Steps
From quote to printing in as little as 3 business days.
Request a Quote
Tell us your monthly print volume, features needed, and budget. We'll recommend the best printer and lease term for your business.
Choose Your Printer
Pick from Canon, Ricoh, Xerox, HP, and more. Select your lease term (12–63 months) and we handle the paperwork.
Free Delivery & Setup
We deliver, install, connect to your network, and test everything — at no cost. Start printing immediately.
Hidden Costs to Watch For When Leasing a Printer
Not all leases are created equal. Some vendors bury fees in the fine print. Here's what to look out for — and how we're different.
Common Traps with Other Vendors
- Delivery and installation fees ($200–$500)
- Per-page overage charges not explained upfront
- Service call fees for maintenance ($150+ each)
- Auto-renewal clauses that lock you in
- Early termination penalties (remaining balance owed)
- Toner and supplies billed separately
- Property tax pass-throughs added to monthly bill
What 1-800 Office Solutions Includes
- Free delivery and professional installation
- 2,000 free prints/month built into every lease
- All maintenance and repairs at no extra cost
- Clear end-of-lease options explained upfront
- Flexible upgrade options mid-lease
- Toner, drums, and supplies always included
- Transparent pricing — no hidden line items
Always read the full lease agreement before signing. If a vendor won't give you a written breakdown of all costs, walk away.
Printer Lease FAQ
Answers to the most common questions about leasing a commercial printer for your business.
How much does it cost to lease a commercial printer?
What is included in a printer lease from 1-800 Office Solutions?
Should I lease or buy a printer for my business?
What brands of printers does 1-800 Office Solutions carry?
What is a Fair Market Value (FMV) printer lease?
Can I upgrade my printer during a lease?
What happens at the end of a printer lease?
How fast can I get a printer delivered?
Does 1-800 Office Solutions serve my area?
How do I get a free printer lease quote?
Get Your Free Printer Lease Quote Today
No obligation. No hidden fees. Quote delivered within 24 hours. Free delivery, free installation, and 2,000 free prints/month included with every lease.