Top 10 Black and White Printers: Is Your Large Office Missing Out?

1800 Office SOlutions Team member - Elie Vigile
1800 Team

Introduction to Black and White Printers

In the world of printing, the black and white printer has become a staple for many businesses and individuals. The importance of black and white printers cannot be overstated, especially in environments where color printing is not a necessity.

Whether it’s an HP LaserJet, Canon ImageClass, or any other brand, the choice of a black and white printer can significantly impact the efficiency and cost-effectiveness of an office’s printing needs.

Woman using black and white printers for small business


Importance of Black and White Printers

Black and white printers, also known as monochrome printers, are essential for various tasks such as printing legal documents, manuals, and other text-heavy materials. They offer a straightforward solution for those who need to print in black and white without the complexities of color printing.


One of the main advantages of a black and white printer is its cost-effectiveness. Unlike color printers that require multiple cartridges, a monochrome printer only needs black toner. This can lead to significant savings, especially for businesses that print in large volumes. Business technology experts provide a comprehensive guide on the best black and white printers, focusing on their affordability.

Speed and Efficiency

Black and white printers are often faster than their color counterparts. The print speed can be a crucial factor for businesses that need to print large quantities of documents quickly. Many laser printers, such as HP LaserJet, offer rapid printing speeds measured in ppm (pages per minute). Additionally, features like duplex printing and Ethernet connectivity enhance the efficiency of these printers. The integration of Wi-Fi in some models also adds to the convenience, making them suitable as all-in-one laser printers.


Why Choose Black and White Printers for Large Offices?

Large offices often have specific printing needs that differ from smaller businesses or home users. Black and white printers cater to these requirements in several ways:

  • Saving on Color Cartridges: In large offices, the cost of color cartridges can quickly add up. By utilizing a black and white printer, the office can save substantially on the expense of color cartridges. The focus on monochrome printing means that only black toner is required, reducing ongoing costs.
  • Faster Printing Speeds: Speed is often a priority in large office environments. Black and white printers, particularly laser printers, are known for their fast printing speeds. Brands like HP, Canon ImageClass, and Epson offer models that can print multiple pages per minute, ensuring that large print jobs are completed promptly. Here’s a list of the best best office prodects, including top-rated black and white printers.
  • Suitability for Bulk Document Printing: Large offices often require bulk printing of documents, reports, and memos. Black and white printers, especially all-in-one printers with laserjet pro MFP (Multi-Function Printer) capabilities, are designed to handle such tasks efficiently. They offer features like large paper capacity, wireless connectivity, and robust build quality to withstand heavy usage.
  • Compatibility and Versatility: Black and white printers are compatible with various printing needs in a large office. Whether it’s an inkjet or laser printer, the focus on monochrome printing ensures that the documents are crisp and clear. Features like Wi-Fi and Ethernet connectivity allow seamless integration into the office network, making them versatile solutions for different printing needs.

Black and white printers offer a practical and cost-effective solution for large offices. Their focus on monochrome printing, coupled with features like high print speed, wireless connectivity, and suitability for bulk printing, makes them an essential asset in a professional environment.


Top 10 Black and White Printers

The top 10 black and white printers of 2023 offer a range of features to suit various needs. Whether it’s a compact printer for home use or a robust machine for a large office, there’s an option that fits every requirement. From cost-effective models like the Pantum P2502W to multifunction devices that support two-sided printing and wireless networking, the choices are vast.

man is choosing black and white printers for business

These printers are designed to provide sharp documents, efficient performance, and features that cater to both home office use and professional environments. By understanding the different features and aligning them with specific needs, individuals and businesses can find the perfect black and white printer for their printing needs.

From the below list you can pick any one, and contact with 1800 Office Solutions for buying or leasing.

HP PageWide Enterprise Flow MFP

The HP PageWide Enterprise Flow MFP is a multifunction printer that easily turns paper documents into digital content. It’s designed for teams of 5–15 people printing up to 7,500 pages/month and offers:

  • Ultimate Value for Today’s Enterprise: With the fastest speeds and deepest security for the lowest total cost of ownership in its class, this printer offers unparalleled value. It’s designed for enterprise-level tasks and offers features like Ethernet and wireless networking options.
  • Prints up to 70 Pages per Minute: The ability to print up to 70 pages per minute sets this printer apart from many others. It’s suitable for large-scale printing tasks, where speed is essential.

Kyocera Ecosys P3155dn

The Kyocera Ecosys P3155dn is a standout among black-and-white laser printers, especially for office use. It’s a printer that’s known for:

  • Fast Print Speed: With the ability to print pages at a rapid pace, this printer is ideal for busy work environments. The fast print speed ensures that large documents are processed quickly, making it suitable for workgroup settings where time is of the essence. It supports automatic duplex printing, allowing for efficient two-sided printing.
  • Low Running Cost: The Kyocera Ecosys P3155dn is not just about speed; it’s also about efficiency. Its toner cartridges are designed to last longer, and the overall running cost is relatively low. This makes it an attractive option that fits the budget constraints of small businesses.

Canon PIXMA GM4050

The Canon PIXMA GM4050 is a versatile black and white all-in-one printer that offers a range of features:

  • Lots of Ink in the Box: Unlike many printers often requiring frequent ink replacement, the Canon PIXMA GM4050 comes with a generous amount of ink. This not only helps save on the cost of cheap ink but also ensures that the printer is ready for extensive use right out of the box.
  • Low Running Cost: The low running cost of this printer is one of its standout features. It’s designed for efficiency, with ink or toner that lasts longer and refillable cartridges that contribute to ongoing savings.

HP LaserJet Pro M15w

The HP LaserJet Pro M15w is a compact black and white laser printer that’s perfect for home offices and smaller workspaces:

  • Small Footprint: Its compact size makes it an ideal choice for those who need a printer but have limited space. Despite its small size, it doesn’t compromise on functionality. It offers wireless networking, Wi-Fi Direct, and mobile device connectivity, making it a versatile all-in-one monochrome solution.
  • Strong App Support: The HP LaserJet Pro M15w is known for its robust app support. Whether it’s AirPrint, Mopria Print Service, or HP’s proprietary apps, this printer ensures seamless integration with various devices. It’s an excellent option for those looking for a cheap printer with strong app support.

Brother HL-L6400DW

The Brother HL-L6400DW is a black and white printing powerhouse, suitable for both home and office use:

  • Very Fast Print Speed: This printer is designed to print faster than many of its competitors. With impressive pages per minute speed, it’s suitable for environments where rapid printing is essential. It also supports automatic duplex printing, enhancing its efficiency.
  • Small and Expandable: Despite its compact size, the Brother HL-L6400DW offers expandable options. Additional paper trays can be added to increase its paper capacity. This flexibility makes it suitable for various printing needs, from invoice printing to extensive report generation.

Xerox VersaLink B600DN

The Xerox VersaLink B600DN is a robust monochrome laser printer known for its modular design and high paper capacity:

  • Modular Upgrades Available: This printer offers modular upgrades, allowing users to add different features as needed. Whether it’s additional paper capacity, touchscreen controls, or enhanced connectivity options, the VersaLink B600DN can be customized to fit specific needs.
  • High Paper Capacity: With a substantial paper capacity, this printer is designed for heavy-duty printing tasks. It’s suitable for large workgroups and businesses that need to print extensive documents regularly. The high paper capacity ensures that the printer can handle large jobs without constant refilling.

HP LaserJet Pro M404dn

The HP LaserJet Pro M404dn is a compact and efficient black and white laser printer ideal for various settings:

  • Compact Size: Its compact size makes it a perfect fit for smaller workspaces. Despite its small footprint, it offers robust functionality, including Ethernet connectivity and automatic duplex printing.
  • Fast Print Speed: Speed is one of the key features of the HP LaserJet Pro M404dn. It’s designed to print documents quickly, ensuring that tasks are completed in a timely manner. Its fast print speed, coupled with quality output, makes it a popular choice among businesses.

Lexmark B2236dw Laser Printer

The Lexmark B2236dw Laser Printer is known for its excellent print quality and robust security options:

  • Excellent Print Quality: This black and white laser printer offers sharp documents and clear text. The print quality is consistent, making it suitable for professional documents, reports, and presentations.
  • Robust Security Options: Security is a priority for the Lexmark B2236dw. It offers various security features to protect sensitive information and ensure that printing tasks are carried out securely.

Brother HL-L2350DW Printer

The Brother HL-L2350DW Printer is a budget-friendly option that doesn’t compromise on quality:

  • Fast Printing for the Cost: Despite its lower price, this printer offers fast printing speeds. It’s an ideal choice for those looking for a cheap printer that still delivers on performance.
  • Good Output Quality: The print quality of the Brother HL-L2350DW is commendable. Whether it’s text documents or simple graphics, the output is clear and crisp.

Epson EcoTank ET-M2140

The Epson EcoTank ET-M2140 is a unique printer that stands out for its low ink cost:

  • Very Low Ink Cost: Unlike traditional printers that require frequent ink replacement, the Epson EcoTank ET-M2140 comes with a refillable ink tank. This leads to very low ink costs over time, making it an economical choice.
  • Lots of Ink in the Box: The printer comes with a substantial amount of ink in the box, ensuring that users don’t have to worry about immediate replacements. This adds to the convenience and overall value of the printer.


What People Also Ask

What are the benefits of using black and white printers?

Black and white printers, also known as monochrome printers, offer several advantages. They are typically faster and more cost-effective than color printers, especially for text-heavy documents. The absence of color cartridges reduces the running cost, and the print quality is often sharp and clear.

For offices and individuals who primarily need to print in black and white, these printers provide a practical and efficient solution. They are also widely available in various models, from compact home printers to robust office machines, catering to different needs and budgets.

How to choose the best black and white printer for your office? 

Choosing the best black and white printer for your office requires considering several factors. Assess the printing needs of your office, such as the volume of printing and the types of documents you'll be printing. Look for features like print speed, paper capacity, connectivity options, and automatic duplex printing.

Consider the running cost, including the price of toner cartridges and energy efficiency. Reading printer reviews and consulting with experts can provide insights into the best models and brands. Finally, ensure that the printer offers robust security features if you'll be handling sensitive documents.

Are black and white printers more cost-effective than color printers? 

Yes, black and white printers are generally more cost-effective than color printers. The primary reason is that they only require black ink or toner, eliminating the need for multiple color cartridges. This leads to lower ongoing costs for ink or toner replacements.

Additionally, monochrome printers often have a simpler design and fewer components related to color printing, which can reduce maintenance costs. For businesses or individuals who primarily print text documents without the need for color, black and white printers offer a more economical option without compromising on print quality or speed.

What are the top brands for black and white printers?

Several top brands are known for producing high-quality black and white printers. HP, with its renowned LaserJet series, is a leading name in the industry. Canon's ImageClass and PIXMA series offer robust options for various printing needs. Brother's HL series is well-regarded for its efficiency and reliability. Other notable brands include Epson, known for its EcoTank series, Lexmark, Xerox, and Kyocera.

These brands offer a wide range of models, from budget-friendly options to high-end multifunction printers, ensuring that consumers can find a printer that fits their specific needs and budget.


Get a free Quote for black and white printers for you office



The landscape of black and white printers in 2023 is rich with options, catering to a wide array of needs and preferences. From the fast and efficient Kyocera Ecosys P3155dn to the versatile and economical Epson EcoTank ET-M2140, the top printers offer something for everyone. Brands like HP, Canon, Brother, and Xerox continue to innovate, providing solutions that combine speed, quality, and cost-effectiveness.

For large offices, the importance of selecting the right black and white printer cannot be overstated. The ability to print large volumes quickly, coupled with features like automatic duplex printing, wireless networking, and robust security options, can significantly impact the efficiency and productivity of the workplace. Moreover, the cost savings associated with monochrome printing, both in terms of ink and maintenance, make these printers a practical choice for businesses looking to optimize their expenses.

In conclusion, whether it’s a small home office looking for a compact solution or a large enterprise in need of a multifunction workhorse, the black and white printers of 2023 offer a diverse and compelling range of options. By understanding specific needs and exploring the top models and brands, individuals and businesses can find the perfect printer to meet their printing needs.

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