Why a Copy Machine Lease Can Save You Money in the Long Run: An In-Depth Analysis

1800 Office SOlutions Team member - Elie Vigile
1800 Team

Does your business have mountains of paperwork, leaving your trusty copier working overtime? Have you ever considered the potential benefits of a copy machine lease instead of buying one outright? Leasing may offer more advantages than you initially thought. In this article, we’ll explore the cost-saving advantages of leasing a copy machine for your business. Get ready to discover why leasing might be the smart choice for you.

Copy Machine Lease


As an entrepreneur, you’re constantly seeking strategies to reduce expenses without compromising the caliber of your merchandise or amenities. Opting to lease a copy machine rather than acquiring one outright could potentially be a means to reach this objective. Leasing could offer you the opportunity to save funds over an extended period. In this composition, we’ll delve into the motives behind why leasing a copy machine might be a practical and cost-efficient resolution for your enterprise.

Why a Copy Machine Lease Can Save You Money in the Long Run

Leasing a copy machine can lead to long-term savings due to various reasons:

1. Lower Upfront Costs

Purchasing a copy machine can be a costly affair, particularly if you desire a top-notch machine equipped with the latest functionalities. In contrast, leasing a copy machine necessitates substantially lower initial expenses. You need not be concerned about bearing a massive upfront expenditure, which could potentially strain your financial resources.

2. Tax Benefits

Leasing a copy machine can also offer tax advantages. The monthly lease payments can be categorized as a business expenditure, which may be subtracted from your taxable income. This can lessen your tax obligation, leading to substantial savings.

3. Upgrade Options

Opting to lease a copy machine affords you the opportunity to seamlessly transition to a more recent model once the lease term reaches its end. In doing so, you can remain current with the latest technological advancements without the need to procure a novel machine every few years. Moreover, upgrading to a newer model could potentially curtail costs on maintenance and repair expenditures.

4. Maintenance and Repair Costs

When you lease a copy machine, the responsibility of maintenance and repair expenses lies with the leasing company. This can lead to substantial long-term savings, particularly if your machine necessitates frequent repairs. You need not be concerned about unforeseen costs, and you can concentrate on managing your business.

5. Flexibility

Leasing a replication apparatus presents a greater degree of adaptability compared to acquiring one. You possess the freedom to choose the rental duration that optimally suits your commercial prerequisites and pick the equipment that corresponds to your necessities. Ergo, you are capable of modifying your lease agreement in tandem with the variability of your commercial prerequisites without being encumbered by the monetary strain of procuring a novel apparatus.

6. Reduced Risk

Leasing a copy machine additionally diminishes your risk. If the machine malfunctions or becomes outdated, you can easily return it to the leasing company at the lease term’s culmination. Hence, you need not fret about discarding the machine, and you can evade the financial risk of possessing a depreciating asset.

How to Lease a Copy Machine

Suppose you determine that leasing a copy machine is the most suitable alternative for your business. In that case, you can adhere to the following steps:

  1. Conduct research on leasing companies and compare their rates and conditions.
  2. Select the machine that aligns with your requirements.
  3. Negotiate the lease terms, such as the monthly payment, lease term, and upgrade alternatives.
  4. Sign the lease agreement and organize the delivery and installation of the machine.

Copy machine lease quote

FAQs about Copy Machine Leasing

What exactly is copy machine leasing?

Copy machine lease refers to the practice of renting a copy machine for a predetermined period, as opposed to buying one outright.

How long does a copy machine lease usually last?

Leasing terms for copy machines are usually 3 to 5 years, however this can be altered to be either shorter or longer depending on the exact terms and conditions of the leasing agreement.

What are the advantages of leasing a copy machine instead of purchasing one?

Leasing a copy machine can offer various advantages, such as reduced initial expenses, availability of state-of-the-art technology, tax benefits, and decreased expenditure on maintenance and repair costs.

What kind of copy machines can I lease?

Leasing options for copy machines come in various forms, from simple black and white copiers to sophisticated color printers with advanced capabilities.

Can I buy the copier at the end of the lease?

Upon the conclusion of the lease term, it is typical for various leasing agreements to offer the option of purchasing the copy machine for a predetermined price.

What happens if the copy machine breaks during the lease term?

Most commonly, the majority of lease agreements entail maintenance and repair services that are inclusive of the copy machine. Thus, in the event that the aforementioned device fails during the term of the lease, the leasing company shall be held accountable for overseeing and tending to any necessary repairs.


The Best Copier Dealer Near You

1800 Office Solutions have selected the most trusted copier dealers near you who have the best equipment at an exclusive rate.

Click on the link below to get your commercial copier quote:




1-800 Office Solutions – Sanford 320 Gordon St
1-800 Office Solutions – Miami 156 NW 54 Street
1-800 Office Solutions – Boca Raton 160 W Camino Real Unit #820
1-800 Office Solutions – Alafaya 2212 South Chickasaw Trail
1-800 Office Solutions – Bradenton 1201 6th Ave W #A275
1-800 Office Solutions – Ormond Beach 386 S Atlantic Ave #6
1-800 Office Solutions – Oviedo 837 Kingsbridge Dr
6649 Westwood Blvd suite 1314



1-800 Office Solutions – Pine Bluff 2910 E Harding Ave
1-800 Office Solutions – Rogers 4021 W Walnut St
1-800 Office Solutions – Russellville 89 AR-331
1-800 Office Solutions – Bentonville 900 SE 5th St



1-800 Office Solutions – Chicago 1440 W Taylor St
1-800 Office Solutions 4610 N Clark St
1-800 Office Solutions 1130 S Canal St
1-800 Office Solutions 1720 W Division St
1-800 Office Solutions – Morton 1939 S main st
1-800 Office Solutions – Addison 310 W Gerri Ln



1-800 Office Solutions –  Scottsdale 20715 N Pima Rd suite 108
1-800 Office Solutions – Gilbert 1525 S Higley Rd ste 104



1-800 Office Solutions – New London 4 Shaws Cove
1-800 Office Solutions – Milford 415 Boston Post Rd ste 3-1137
1-800 Office Solutions – Southbury 9 Union Square Southbury
1-800 Office Solutions – Greenwich 2 Armonk Street
Was this post useful?