How To Fax From A Printer | How To Send And Receive Faxes Without A Phone Line

1800 Office SOlutions Team member - Elie Vigile
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How To Fax From A Printer

When you are caught up in the hustle and bustle of your career and feel like you are hardly in your office, you may have wondered to yourself, “can you fax from a wireless printer without a phone line?” The short answer is yes, but you will need the right equipment to do it.

You can fax from many multifunction printers and multifunction copiers on the market today. Many of these printers do not need a dedicated phone line to send a fax transmission, and instead, use an online fax service to send and receive faxes.

If you want to know more about how to send and receive faxes from a printer, keep on reading. We will tell you what you need to know to find a fax-capable printer as well as how to fax from a printer without a phone line.

How To Determine If Your Printer Can Fax

When choosing a printer that allows you to send and receive faxes, you will need one with fax capability. Most multi-function printers on the market today have this capability, and many can have it added later on if you don’t want to invest in a brand new one.

The most simple way to determine if your machine has the capability to fax is to look for a fax button. This may seem obvious, but it is really the most straightforward method. If it has a fax button, then it has the capability to send and receive faxes.

If your printer has a phone jack or two, this also means that it can be used as a fax machine, but, it also means it probably will have to have a phone line in order to be used as a fax machine and isn’t using an online faxing service.

The best way is to check the user guide and product information on the internet. If you have a larger printer that you bought from a supplier, the supplier should be able to assist you and may even be able to add a fax kit to your machine in order to give it the faxing capabilities you are looking for.

How To Send A Fax Without A Fax Machine

There are a few ways that you can fax using a printer that is using a landline connection. Here are a few methods that you may be able to use depending on the make and model of your fax machine.

How To Fax From A Printer Using The Document Feeder

When you are using the printer as a fax machine, you simply have to hit the fax feature and feed the document to the printer the way that you would if you were copying a document or using a regular fax machine.

All you have to do is place the document in the document feeder, dial-in the fax number of the recipient, and then hit send.

Then, the printer will connect with the receiving fax machine. It will begin transmitting once the connection is established.

When the printer has finished faxing, you should get a confirmation page that prints from your machine. This confirmation page will include the time, the date, and the number of pages of the fax that you have just completed.

How To Send A Fax From Your Computer Using Your Printer

If you can print from your multifunctional printer from your computer, you likely are able to fax with it, too. To do this, you use the same software driver on your computer that you would use to print.

To begin, you act like you are about to print the document. When you have the print dialogue box up on your computer, you will select the driver that includes the term “fax.” This driver will be installed with the software that you installed on your computer in order to use your printer. If it is not there, you will need to install it from the manufacturer’s website.

Once you have selected the driver, you will enter the fax number in a text entry box and hit send. The printer will then relay the transmission the same way it would as if you had fed it a document in person.

How To Send A Fax Online Without A Printer

If your printer does not have the correct functionality or you do not have access to it when you are on the go, you can use an online service to send documents to the recipient’s fax machine.

There are many online services to choose from, including one that Google offers. These services can even work on your phone.

While each one is a little different, you will be able to upload your documents and send them to fax numbers directly using these cloud-based services. Many companies that still need to send and receive faxes have switched to these methods entirely in order to stay paperless. Any received faxes will be stored and emailed to you.

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