A data-driven comparison to help you choose the right option for your business. We’ve
helped thousands of businesses across all 50 states make this decision.
Factor
Lease
Buy
Upfront Cost
$0 (no down payment)
$3,000–$15,000+
Monthly Payment
$150–$500/mo
$0 (after purchase)
5-Year Total (mid-range)
$12,000–$21,000
$5,500–$15,000
Maintenance & Service
Included in lease
$500–$2,000/yr ($2,500–$10,000 over 5 yrs)
Toner & Supplies
Often included
$300–$1,200/year
Technology Upgrades
Every 3–5 years, built in
Pay again for new equipment
Tax Treatment
100% deductible as business expense
Section 179 deduction (Year 1) or depreciation
End of Term
Upgrade, return, or buy out
Sell, donate, or recycle
Bottom line: Buying is 20–30% cheaper over 5 years IF you have the capital and don’t need upgrades. Leasing costs more long-term but eliminates risk and includes service.
Most common. Lower monthly payments. Return, upgrade, or buy at fair market value at end of term.
Best for
Businesses that want the latest technology without commitment.
Higher monthly payments. Own the copier for $1 at end of lease term.
Best for
Businesses that want ownership without upfront cost.
Short-term (1–12 months). Highest monthly cost. Maximum flexibility.
Best for
Temporary needs, events, construction offices.
5 employees, 5,000 prints/month
Most common. Lower monthly payments. Return, upgrade, or buy at fair market value at end of term.
Best for
Businesses that want the latest technology without commitment.
Higher monthly payments. Own the copier for $1 at end of lease term.
Best for
Businesses that want ownership without upfront cost.
Short-term (1–12 months). Highest monthly cost. Maximum flexibility.
Best for
Temporary needs, events, construction offices.