A commercial copier lease quote built around how you actually print
Canon, Ricoh, Xerox, Kyocera, HP, Sharp, Konica Minolta — every major OEM. Desktop A4 from $79/mo, A3 color floor MFP from $189/mo, production color custom-quoted. Service, parts, and supplies included.
No credit check to get a quote. We'll send three machine options at three price points so you can pick the right fit, not just the cheapest one.
to US businesses since 1986
authorized dealer
across all metros
BBB A+ accredited
Every major copier OEM under one contract
We're an authorized dealer for nine OEM brands, which means OEM warranties, OEM parts, and OEM-trained service techs. We pick the right brand for your workflow, color mix, and software ecosystem — not the one with the highest dealer rebate that month.
Three lanes of copier. One quote that includes everything.
Most offices fall into one of three buckets. Pick the lane that matches your workflow and we'll spec specific models in your quote — usually three options at three price points so you can compare.
- Print, copy, scan, fax in one unit
- Letter and legal paper sizes
- Wireless and wired networking
- Scan-to-email, scan-to-folder, scan-to-cloud
- Auto-duplex (two-sided printing)
- Mobile print (AirPrint, Mopria)
- Service, parts, supplies included
- Tabloid (11x17) plus letter and legal
- Multi-tray paper handling (up to 6,000 sheets)
- Inline finisher: stapling, hole-punch, booklet-making
- Color and B&W printing in one device
- Heavy-duty scanner (200+ ipm duplex)
- Card reader / Active Directory / LDAP authentication
- Print management software (PaperCut compatible)
- Service, parts, all supplies included
- Production color quality (1200 dpi+)
- Heavy stocks up to 400 gsm coated
- Banner and oversize media (13x19+ SRA3)
- Inline saddle-stitch booklet finisher
- Inline GBC binding, fold, perfect-bind options
- Fiery RIP for color management and proofing
- Hot folder and variable data printing (VDP)
- Dedicated production-trained service tech
Everything is included except paper. Period.
Other vendors quote you a low monthly number, then the install bill arrives, then the service contract is separate, then the toner is "extra." Our lease bundles all of it into one predictable monthly invoice. The only thing you ever buy yourself is paper.
Free professional delivery
Inside delivery to the floor of your choice, in any building. We coordinate with your facilities team, no freight surprises.
Free network install
Drivers pushed to every workstation, scan-to-email tested, scan-to-folder mapped to your shared drives, mobile print configured.
Service agreement
Same-day on-site for major metros, next-business-day everywhere else. All parts, labor, dispatch, and travel costs covered.
All toner & consumables
Toner ships before you run out (we monitor remotely). Drums, fusers, developers, transfer belts — all included in your click rate.
Help desk & remote support
Most issues resolved in under 30 minutes by remote support before a tech is even dispatched. Tickets via phone, email, or portal.
End-user training
On-site training session at install, plus a digital cheat-sheet and a 24/7 video library. New hire onboarding training on request.
Four steps from quote to printing. About 7 to 12 days end-to-end.
No 30-page contracts. No "let me check with my manager" pricing games. Here's exactly what happens after you submit the form.
Tell us your office
Two minutes on the form, or a 15-minute call. We'll ask about volume, color mix, paper sizes, current pain points, and what you're paying today.
Three quote options
Within one business day you get three machine options at three price points. Side-by-side comparison: ppm, paper trays, finishing, monthly cost, click rate.
Demo or sample
Free in-person demo at our showroom, or we ship you a 30-day trial machine. Or we print your typical document on the recommended unit and mail you the output.
Install & train
Standard models ship same-week. We deliver, install, configure your network, and train your team. You're printing the same afternoon.
Three financing options. Most clients pick lease. Here's why.
All three exist for a reason. Here's how they actually compare on cash flow, tax treatment, service, and what happens at end of term. Numbers are for an A3 color MFP at typical SMB volume.
| Buy outright | Lease (FMV) | Short-term rent | |
|---|---|---|---|
| Upfront cost | $8,400 – $14,000 | $0 | $0 (1-month deposit) |
| Monthly payment | None | $189/mo | $340/mo |
| Service & supplies included | No (separate contract) | Yes | Yes |
| Tax treatment | Capital expense / depreciation | 100% deductible operating expense | 100% deductible operating expense |
| Upgrade flexibility | Sell it yourself | Easy (return at term) | Easiest (cancel anytime) |
| Best for | One-machine office, 7+ year hold | Most businesses, 3-5 year tech refresh | Events, seasonal, project-based |
| Term length | N/A (you own it) | 24, 36, 48, 60 months | Week, month, or per-event |
| 5-year total cost* | ~$13,800 (incl. service) | ~$11,340 | ~$20,400 |
*Apples-to-apples comparison: same A3 color MFP, 6,000 pages/month, 70/30 B&W to color, 5-year horizon. Lease wins on total cost when you include separate service and supply contracts that buying requires.
5.0 stars across 1,240 Google reviews. Here's what made the difference.
"We were paying $640/mo to our previous vendor on a Ricoh that broke twice a quarter. 1-800 cut us a deal on a brand-new Konica Minolta bizhub at $389/mo with same-day service in Atlanta. Saved us $3K a year and the machine has had zero downtime in 14 months."
"Two-day install for two new Canon imageRUNNER ADVANCEs across our Tampa and Orlando offices. The rep actually came on-site for the install instead of just shipping the machines. Trained 18 people. They knew our scan-to-folder paths better than our IT guy did."
100+ metros, 48 states
The questions every CFO asks before signing a copier lease
How much does a commercial copier lease cost?
Desktop A4 multifunction copiers start at $79/month on a 60-month FMV lease. Mid-volume A3 color floor MFPs typically run $169 to $289/month. Production color presses run $1,200 to $4,800/month depending on speed and finishing.
Pricing always includes service, parts, labor, and a per-page rate for toner. We send you a full quote within one business day with three machine options at three price points so you can compare apples to apples.
What's the difference between an FMV lease and a $1-buyout lease?
FMV (Fair Market Value) is a true operating lease: monthly payments are lower because you don't own the copier at the end. You can return it, upgrade, or buy at fair market value (typically 10-15% of original).
$1-buyout is a capital lease: payments are 18-24% higher but you own the equipment at the end for $1. Most clients pick FMV because copier technology refreshes every 4-5 years anyway, and FMV keeps the upgrade door open.
What's included beyond the copier itself?
Every lease includes free professional delivery and installation, network setup (printer drivers, scan-to-email, scan-to-folder), a service agreement covering all parts and labor, on-site technician dispatch with same-day or next-day response, all consumables except paper (toner, drums, fusers, developers), and end-user training.
The only ongoing variable cost is the per-page click charge, typically $0.008 for B&W and $0.04 to $0.06 for color.
How fast is your response time when something breaks?
Same-day on-site for major metros (Orlando, Tampa, Miami, Atlanta, Dallas, Houston, Chicago, NYC, LA, Phoenix). Next business day everywhere else. Average actual response time across our service area is 2.7 hours.
Most issues — paper jams, error codes, scan setup, driver problems — are resolved remotely in under 30 minutes by our help desk before a technician is even dispatched.
Can you take over my existing lease early?
Yes, in most cases. We negotiate buyouts directly with your current lessor — Wells Fargo, US Bank, GreatAmerica, DLL, CIT — and roll the buyout into your new lease so you don't pay anything out of pocket.
We've done thousands of these. Send us your current lease number and the seller name and we'll quote you the cutover within 24 hours. About 60% of new clients come to us mid-lease.
Should I lease or buy a commercial copier?
Lease for almost every business case. Three reasons:
Cash flow — leasing preserves working capital. Payments are 100% tax-deductible operating expenses (Section 179 limits don't apply).
Tech refresh — A3 color copier technology improves measurably every 4-5 years. Leasing means you upgrade automatically without selling old equipment.
Service bundling — leases include all maintenance, supplies and dispatch in one predictable monthly bill. Buying requires a separate service contract that often costs more long-term.
Buy only if you have a one-machine office and plan to keep it 7+ years.
What brands do you carry, and which is best?
We're an authorized dealer for Canon, Ricoh, Xerox, Kyocera, HP, Sharp, Konica Minolta, Toshiba, and Lexmark — every major OEM.
"Best" depends on your workflow:
· Canon and Ricoh dominate color quality for marketing and design teams.
· Kyocera leads on cost-per-page (lowest in the industry) for high-volume B&W.
· Xerox and Konica Minolta lead production print.
· HP wins for SMB simplicity and existing HP-shop standardization.
We'll spec the right brand for your volume, color mix, and software ecosystem — not the one with the highest dealer rebate that month.
Do you support all 50 states?
Yes. We have on-site technicians and dispatched service in 100+ metros and a national logistics network for delivery and installation everywhere else.
Florida, Georgia, Tennessee, North Carolina, South Carolina, Texas, Illinois, New York, California, Washington, Colorado, Arizona, Massachusetts, Pennsylvania, Ohio, and Michigan are our densest coverage areas. Outside those, we partner with vetted regional service providers — same SLA, same single contract.
Can I see the copier in person before I commit?
Yes. We do free in-person demos at our Orlando, Tampa, Miami, Atlanta, Dallas, and Chicago showrooms.
For other cities, we'll bring a unit to your office or send you a 30-day trial machine. We also do free print samples — send us a PDF of your typical document and we'll print it on the recommended machine and ship the output to you so you can compare quality side-by-side.
What happens at end of lease?
You have three options:
Upgrade — we install the new copier and pick up the old one, often with the same monthly payment.
Continue — extend the existing lease month-to-month at a reduced rate while you decide.
Return — we coordinate the pickup with the leasing company.
We send you a written reminder 90 days before lease-end so nothing auto-renews you into another full term, which is the #1 mistake clients make with their previous vendor.
Do you sell or service used / refurbished copiers?
Yes, certified pre-owned (CPO) is a real option, especially for small offices and seasonal businesses. CPO copiers come with the same parts and labor service agreement as new units, are typically 30-45% less per month, and are tested to OEM specs.
Best fit: under 5,000 monthly impressions, B&W or low-color need.
We don't recommend CPO for high-volume color or production environments — the consumables economics don't work in your favor at that scale.
How long does it take to get a copier installed?
Standard models in stock ship same-week. Custom configurations (specific finisher, large-format trays, specific paper handling) typically 7-12 business days. Production presses can be 3-4 weeks for delivery plus 1-2 days for install and calibration.
We confirm the install date in writing the day you sign and send a 24-hour confirmation the day before. Most installs complete in 2-4 hours including network setup and end-user training.