Copier lease end check

Your copier lease is ending. Know what's in it first.

A little planning before your copier lease ends keeps the next step simple. Tell us when yours ends and what you have. We'll send you a plain checklist of what to look for in your own contract, and a replacement estimate from a partner dealer who serves your area.

Start my lease end check ↓What to check
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What to check

Four things to check before your lease ends.

Each one is written somewhere in your lease. Here is where to look.

Know your end date.

Where to lookFind the end of term or renewal clause in the lease itself, not the service agreement.

Know your options at the end.

Where to lookCheck the purchase option on page one of the schedule: one dollar, fair market value, or other.

Plan the return early.

Where to lookLook at the return terms: who ships, where it goes, by when, the condition it must be in, and the hard drive.

Compare before you upgrade.

Where to lookAsk for the lessor's payoff letter for the old lease and the new schedule, then compare both with today's payment before you sign.
Free lease end check
Tell us what you have. We'll show you where to look.
  • A plain checklist of what to find in your own lease, by email.
  • A replacement estimate from a partner dealer who serves your area.
  • No math, no uploads. "Not sure" is always an answer.

We're not lawyers. Your lease sets the exact dates.

Your lease end check

When does your lease end?From your own contract: the term, expiration or end date on the schedule or the first invoice. If you have more than one copier, start with the one whose lease ends soonest.
What do you have?
Your copier
On the front panel. Skip it if you don't know.
Pages a month
Do you have more than one copier?
Where is it, and who are you?

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Free to ask, no obligation.

Thanks, we've got it.

You'll get an email from us with the checklist for your lease. Then a partner dealer who serves your area reaches out by phone or email to confirm your machines and send the replacement estimate.

In the meantime, pull out your lease and find the end of term section. That's where the dates live. We're not lawyers. Your lease sets the exact dates.

If you'd rather not hear from the dealer after all, reply to our email and say so.

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Your options

What are my options when my copier lease ends, and who can help?

You usually have four choices when a copier lease ends: return the machine, renew or extend, buy it out, or replace it with a new one. 1-800 Office Solutions can help you get a replacement quote from a partner dealer who serves your area.

Here is how the four choices compare:

  • Return it. Send the machine back the way your lease says. This makes sense if you want to stop leasing or switch to something different.
  • Renew or extend. You keep the same machine. Before you agree, ask what a newer machine would cost today, since the old one may be costing more to keep running.
  • Buy it out. This only works if your lease has a purchase option. Ask how the price is set, and think about the machine's age and how well it still works.
  • Replace it. A new lease lets you match the machine to how much you print now. If your volume has changed, the right size of machine may have changed too.

Whichever way you go, get any quote in writing and compare the full monthly cost, not just the machine payment. Ask what is included for service and supplies, and who handles pickup of the old machine. If you run several printers, ask a partner dealer whether managed print would simplify things.

For questions about what your contract says, your lessor or your attorney is the right person to ask. For comparing replacement machines and prices, a partner dealer can help.

The checklist

Seven things to find in your lease.

The same list we email you. We show you where to look. We never work out a date for you.

  1. The end date, or the term in months plus the start date.
  2. How many days before the end date written notice has to reach the lessor, and whether that counts calendar or business days.
  3. Where that notice has to go, and whether certified mail is required.
  4. What happens if no one writes: does it renew, for how long, and at what rate.
  5. The return terms: who ships, where, and how many days you have.
  6. Anything about the hard drive or the data on the machine.
  7. Any buyout option, and how the buyout price is set.

Lease end questions

Where do I find my lease end date?

Start with the lease itself. Look for the term in months and the start date, which is usually the day the machine was delivered or accepted, then count forward. Many leases also print the term or the end date on the schedule page or on each invoice. If you still can't find it, choose "Not sure yet" on the form and we'll tell you which pages to look at. We won't work it out for you, but we'll make the hunt shorter.

What happens when my lease ends?

That depends on your contract. Many copier leases keep billing or renew unless written notice reaches the lessor before the end date. Your lease may also say how and when the machine has to go back. Read the end of term section and confirm the exact wording. We aren't lawyers.

Can you tell me the exact date I need to act by?

No, and we'd rather be straight about that. Your lease sets the dates, and the only way to know them for sure is to read your own contract or have your attorney read it. What we can do is send you a short checklist of the lines to look for.

Who sends the estimate, and who do I deal with after that?

We put your details together and send them to a partner dealer who serves your area. The dealer contacts you by phone or email, confirms your machines and volume, and sends the estimate. There's no fee for the estimate and no obligation to accept it.

Does it matter what brand of copier I have now?

Not much. The estimate is for a replacement, so what counts is the kind of machine and how much you print. Tell us the make and model if you know them, plus the volume. Our partner dealers carry several brands and will suggest a comparable machine.

My copier lease is ending soon. What are my options and who can help?

Most businesses can return the copier, renew the lease, buy the machine out if the lease allows it, or replace it with a new lease. Your lessor or attorney can explain your contract. 1-800 Office Solutions can connect you with a partner dealer who serves your area to quote a replacement.

Copier lease end check

Find out what your lease says before it ends.

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