How much does it cost to lease a commercial copier?

Commercial copier lease costs typically range from $150 to $600 per month depending on the copier speed, features, and lease term. Small office copiers running 20 to 35 pages per minute start around $150 to $250 per month. Mid-size office copiers at 31 to 45 pages per minute range from $250 to $400 per month. High-volume copiers producing 46 to 60 pages per minute cost $350 to $500 per month, and production-level machines running 60 or more pages per minute range from $500 to $800 per month. Most lease terms run 36 to 60 months. 1-800 Office Solutions includes free delivery, free installation, and 2,000 free prints per month with every commercial copier lease.

What brands of copiers and printers does 1-800 Office Solutions carry?

We carry commercial copiers and printers from all major manufacturers including Canon, Ricoh, Xerox, HP, Kyocera, Konica Minolta, Sharp, Brother, Toshiba, Dell, KIP, and Oce. Our team helps you select the right brand and model based on your monthly print volume, required features like color printing or scanning, and your budget. We also carry multifunction printers, wide-format plotters, and production printing equipment.

What is included in a copier lease from 1-800 Office Solutions?

Every commercial copier lease from 1-800 Office Solutions includes free delivery, free professional installation, 2,000 free prints per month, toner and supplies, preventive maintenance, and full repair service. This means your monthly lease payment covers virtually everything with no surprise costs. Most competitors charge separately for delivery, installation, and per-page printing, so these inclusions can save your business hundreds of dollars per month. Lease terms range from 12 to 63 months with flexible options to upgrade equipment as your business grows.

What is a Fair Market Value copier lease?

A Fair Market Value or FMV lease is the most common type of commercial copier lease. At the end of the lease term, you have three options: return the equipment, renew the lease at a reduced rate, or purchase the copier at its fair market value. FMV leases typically have lower monthly payments than buyout leases because you are not financing the full cost of the machine. Most businesses choose FMV leases because they allow you to upgrade to newer technology every 3 to 5 years.

Should I lease or buy a copier for my business?

Leasing is the better option for most businesses, which is why over 85 percent of commercial copiers are leased rather than purchased. Leasing preserves your capital, includes maintenance and support, allows regular technology upgrades, and the payments are typically tax deductible as a business expense. Buying makes sense only if you have a very low print volume, plan to keep the machine for 7 or more years, or have specific capital expenditure requirements. 1-800 Office Solutions makes leasing even more cost-effective by including free delivery, free installation, and 2,000 free prints per month with every lease, eliminating the hidden costs that make other leases more expensive than they appear.

Can I upgrade my copier during a lease?

Yes. Most copier leases allow you to upgrade to a newer or higher-capacity machine during your lease term. This is called an early upgrade or technology refresh. The remaining balance on your current lease is typically rolled into the new lease agreement. This is one of the biggest advantages of leasing over buying, as it ensures your office always has access to current technology without a large upfront investment.

What happens at the end of a copier lease?

At the end of a copier lease, you typically have three options. First, you can return the equipment and lease a new, updated machine. Second, you can extend or renew your current lease at a reduced monthly rate. Third, you can purchase the copier at fair market value or a predetermined buyout price depending on your lease type. Most businesses choose to upgrade to new equipment, which keeps their office technology current and maintains warranty coverage.

What are managed IT services?

Managed IT services means outsourcing your business technology management to a professional provider who proactively monitors, maintains, and supports your IT infrastructure for a predictable monthly fee. This typically includes network monitoring, server management, cybersecurity, data backup and recovery, help desk support, cloud services, and IT consulting. For most small and mid-sized businesses, managed IT is significantly more cost-effective than hiring a full-time in-house IT team while providing broader expertise and 24/7 monitoring.

How much do managed IT services cost?

Managed IT services typically cost between $100 and $250 per user per month, depending on the level of service and complexity of your network. For a 25-person office, that translates to roughly $2,500 to $6,250 per month. This is significantly less than the cost of hiring even one full-time IT employee, which averages $60,000 to $90,000 per year in salary alone before benefits and training. 1-800 Office Solutions offers customized managed IT packages based on your specific needs and budget.

What is the difference between managed IT services and break-fix IT support?

Break-fix IT support means you call a technician only when something breaks, and you pay per incident or per hour. Managed IT services provide proactive, ongoing monitoring and maintenance designed to prevent problems before they happen. With managed IT, you pay a fixed monthly fee that covers monitoring, maintenance, security updates, help desk support, and most repairs. Break-fix is reactive and unpredictable in cost, while managed IT is proactive and budget-friendly. Most businesses that switch from break-fix to managed IT see fewer outages and lower total IT costs.

Do I need managed IT services if I only have a small office?

Yes. Small businesses are actually the most common targets for cyberattacks, with 43 percent of all cyber attacks targeting companies with fewer than 250 employees. A managed IT provider gives your small business enterprise-level security, monitoring, and support at a fraction of the cost of building an in-house IT department. Even offices with just 5 to 10 employees benefit from professional network management, automated data backup, email security, and help desk support.

What cybersecurity services does 1-800 Office Solutions offer?

We offer comprehensive cybersecurity solutions for small and mid-sized businesses including network security assessments, firewall management, endpoint detection and response, email security and anti-phishing protection, security awareness training for employees, multi-factor authentication setup, data encryption, compliance consulting for HIPAA and PCI-DSS, vulnerability scanning, and incident response planning. Our approach combines technology, training, and policies to create a layered defense strategy.

How do I protect my business from ransomware?

Protecting your business from ransomware requires a multi-layered approach. This includes maintaining current and tested data backups stored offsite, deploying endpoint detection and response software on all devices, keeping all operating systems and software patched and updated, implementing email filtering to block phishing attempts, training employees to recognize suspicious links and attachments, using multi-factor authentication on all accounts, and segmenting your network to contain potential breaches. 1-800 Office Solutions can assess your current vulnerabilities and implement a comprehensive ransomware prevention strategy.

What is a cybersecurity assessment?

A cybersecurity assessment is a thorough evaluation of your business network, systems, and practices to identify vulnerabilities and security gaps. It typically includes scanning your network for weaknesses, reviewing access controls and password policies, evaluating your data backup and recovery procedures, testing your email security, assessing employee security awareness, and checking compliance with industry regulations. The assessment results in a prioritized report of recommendations to strengthen your security posture. 1-800 Office Solutions offers cybersecurity assessments for businesses of all sizes.

What is managed print services?

Managed print services or MPS is a comprehensive approach to managing all of your office printing and document output through a single provider. Instead of managing individual copier leases, printer supplies, and repair calls separately, MPS consolidates everything under one optimized program. This typically includes device monitoring, automatic toner replenishment, proactive maintenance, print usage analytics, cost tracking, and fleet optimization. Businesses that switch to managed print services typically reduce their total print costs by 20 to 30 percent.

How is managed print services different from a copier lease?

A copier lease is an agreement for a single machine with maintenance included. Managed print services is a holistic program that manages your entire print environment, which could include multiple copiers, printers, and multifunction devices across multiple locations. MPS adds fleet optimization, automated supply ordering, usage analytics, print policy enforcement, and ongoing cost reduction recommendations. Think of a copier lease as renting one car, while managed print services is like having a full fleet management program.

Does 1-800 Office Solutions serve my area?

1-800 Office Solutions serves businesses in all 50 United States. We have local service teams in major metropolitan areas across Florida, Georgia, Texas, Arizona, North Carolina, Pennsylvania, Massachusetts, Michigan, Maryland, New York, Connecticut, Maine, New Hampshire, Vermont, Virginia, Delaware, Rhode Island, South Carolina, Alabama, New Jersey, Arkansas, and Illinois. With over 32 years of experience, we combine national resources with local, personalized service. Contact us to confirm service availability and response times in your specific area.

How long has 1-800 Office Solutions been in business?

1-800 Office Solutions has been serving businesses for over 32 years. We are headquartered in Sanford, Florida, with service teams across all 50 states. Our experience spans the full evolution of office technology, from traditional analog copiers to today's cloud-connected multifunction devices and managed IT services. This depth of experience means we understand both the technology and the real-world business needs of our clients.

Can 1-800 Office Solutions handle both my copier and IT needs?

Yes. One of our key advantages is that we provide copier leasing, managed print services, managed IT services, cybersecurity, VoIP phone systems, and office equipment repair all under one roof. This single-provider approach simplifies your vendor management, often reduces total costs, and ensures your office technology works together seamlessly. Many of our clients start with a copier lease and then add managed IT or cybersecurity services as they experience the quality of our support.

How do I get a free quote from 1-800 Office Solutions?

You can request a free, no-obligation quote by visiting our website at 1800officesolutions.com/commercial-copier-lease-quote or by calling us at 1-888-574-5120. Our team will ask about your current print volume, the features you need, and the number of users in your office to recommend the right solution. We typically provide a detailed quote within 24 hours. There is no cost and no commitment to receive a quote.