Copiers for government, set up for public records.
Government offices print forms, notices and agendas, and scan public records and applications. Tell us how your office works and how you buy, and we will match one machine to your volume, with service and toner included. A partner dealer who serves your area delivers and installs it.
Start hereHow does your office buy equipment?
Send us your requirements and the partner dealer quotes against your purchase order process. Most department offices fit a floor A3 black and white.
If you are writing or answering a bid, tell us the timeline and specs. The partner dealer can respond to your process.
Many offices buy through cooperative contracts. Tell us which one you use and the partner dealer checks how it can work with it.
No problem. Tell us how many people print and what you print, and we start from there. Most department offices fit a floor A3 black and white.
Rather talk? Call (888) 574-5120
What a government office asks of its copier.
Public records
Applications, permits and records requests get scanned and stored. Fast two-sided scanning handles stacks of paper.
Agendas and notices
Meeting agendas, packets and public notices print in batches. Stapling and hole punch help for packets.
Department tracking
Department codes show who printed what, which helps with budgets and chargebacks.
Sensitive information
Secure release holds a job until the person signs in, so personal information in records does not sit in the tray.
Three sizes that fit most government offices.
Small offices and counters
Desktop multifunction
Prints, copies and scans for a small office.
Department offices
Floor A3 black and white
Shared machine for forms, packets and records.
Offices printing color materials
Floor A3 color
Color for maps, notices and public materials.
Prices are starting points for one machine. Your quote depends on your volume, color and finishing.
Purchasing, records and the end of the lease
Government offices usually buy through bids, cooperative contracts or approved vendor lists. Tell us how your office buys, and the partner dealer follows that process.
Copiers keep images of scanned and printed pages on internal storage. Before any leased machine leaves your office, plan for the drive to be wiped or removed, and ask for written confirmation that it was done.
If your current lease is ending, the lease end check shows you what to look for in your contract first.
- One quote for one machine, sized to your volume.
- Service and toner included in the lease.
- A partner dealer who serves your area delivers and installs it.
Get one quote for one machine
See an estimated monthly price.
Browse machines in our Showroom and see an estimated monthly price, or check what your current copier is worth.
Government office copier questions
Can you work with our purchasing process?
Tell us how your office buys, for example through a bid, cooperative contract or purchase order, and the partner dealer follows that process.
Can we track printing by department?
Yes. Most office copiers support department codes for tracking and chargebacks.
How do we protect personal information in records?
Ask for secure release, which holds a print job until the person signs in. When the lease ends, make sure the drive is wiped or removed.
Who delivers and services the machine?
A partner dealer who serves your area delivers, installs and services the machine. Service and toner are included in the lease.
How much does a copier lease cost for a government office?
Desktop machines start from $79 per month, floor A3 black and white from $119, and floor A3 color from $169. Your quote covers one machine matched to your office.
Copier leasing for government offices
Get one quote for the copier your office needs.
Lease ending soon? Run the lease end check