Copier rental or copier lease: get the right one.
Need a copier for a project or a temporary office? Tell us how long you need it, where it goes and roughly how much you print. Rentals depend on what local partner dealers offer in your area, so we check before we quote. Many businesses that ask for a 12-month rental are really looking for a lease, which usually costs less per month.
No obligation. One quote for the machine that fits your dates.
How long do you need it?
The answer decides whether a rental or a lease fits.
- A local partner dealer delivers, sets up and picks up
- Service during the rental is part of the quote
- Very short rentals of a few days are often not available
Renting for 12 months or more? That's a lease.
A lot of businesses say "rent" when they mean "lease". If you need a copier for a year or longer, a lease is usually the better fit.
- Lower monthly cost than renting for the same machine.
- Service and supplies can be built into the monthly payment.
- At the end you return it, renew or upgrade.
When a rental can make sense
A temporary or new office
While you settle in.
Construction and project trailers
For the life of the job.
Between leases
While your new lease is being set up.
While your copier is out for repair
Keep printing in the meantime.
Very short rentals of a few days are often not available. They depend on a local partner dealer offering them in your area.
What a copier rental usually includes
Every rental is quoted for your dates. When we send your quote, we confirm exactly what's included.
- Delivery and pickup by a local partner dealer
- Setup and connecting the copier to your network
- Service if something goes wrong during the rental
- Toner and supplies, or how they're billed
- The number of pages included, and the cost per extra page
Rent or lease: which one fits?
| Compare | Rental | Lease |
|---|---|---|
| Length | Depends on local availability | Usually 36 to 60 months |
| Monthly cost | Higher per month | Lower per month |
| Good for | Temporary needs and projects | Everyday office printing, a year or longer |
| At the end | The dealer picks it up | Return it, renew or upgrade |
If you'll need the copier for a year or longer, a lease usually costs less. Desktop copiers lease from $79 per month, floor black-and-white copiers from $119 per month and floor color copiers from $169 per month on a 60-month lease. See copier leasing or see your estimated monthly price in our Showroom.
How copier rental pricing works
There's no single rental price. It depends on your location, how long you need it, the machine and how much you print. Tell us those and we check what's available near you. Wide format printers for drawings and plans are quoted separately.
How it works
- 1. Tell us what you need.How long, where, and roughly how many pages you print.
- 2. We check what fits.For a year or longer we quote a lease. For a shorter need we check whether a local partner dealer offers rentals in your area, and if none does, we tell you.
- 3. The dealer delivers and sets it up,then picks it up when your rental ends.
- One quote for the machine that fits your dates.
- For a year or longer, we quote a lease too.
- A local partner dealer delivers and picks up.
Get a rental quote
Copier rental FAQs
What's the difference between renting and leasing a copier?
A rental is for a temporary need and depends on what local dealers offer. A lease is for everyday printing over several years, usually at a lower monthly cost. If you need a copier for 12 months or more, ask for a lease quote.
How short can a copier rental be?
It depends on the local dealer. Very short rentals of a few days are often not available. Tell us how long you need it and we tell you what's possible.
Is a rental cheaper than a lease?
For a short need, yes, because you only pay for the time you use it. For a year or more, a lease usually costs less per month.
Who delivers and services the copier?
A local partner dealer in our network. They deliver, set up, service the copier during the rental, and pick it up at the end.
Can I rent a printer instead of a full copier?
Yes. If you only need to print, a desktop printer can cost less. See printer leasing for longer needs.
What happens if the copier breaks during the rental?
Service during the rental is part of the quote, so we confirm how service works before you sign.
Tell us how long you need it. We'll tell you what fits.
Need it for a year or longer? Get a lease quote