Copiers for medical offices, set up for patient paperwork.
Front desks scan insurance cards, intake forms and referrals all day, and clinical staff print forms and labels. Tell us how your practice works and we will match one machine to your volume, with service and toner included. A partner dealer who serves your area delivers and installs it.
Start hereHow many providers see patients in your office?
A single-provider office usually fits a desktop multifunction at the front desk, with fast two-sided scanning for intake forms and insurance cards.
With several providers, a shared floor A3 black and white handles forms, letters and records requests, and a desktop unit can stay at the front desk.
Larger practices usually need a faster floor machine with large trays and secure release, often with a second machine near the front desk.
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What a practice asks of its copier.
Front desk scanning
Insurance cards, IDs, intake forms and referrals get scanned at check-in. A document feeder that scans both sides in one pass keeps the line moving.
Into your patient records
Most practice and dental software can import scans from a shared folder. A machine that scans to that folder saves staff from saving files by hand.
Patient privacy at the printer
Secure release holds a job until the person signs in at the machine, so patient documents do not sit in the tray where others can see them.
Space at the front desk
Many front desks have little room. A desktop multifunction often fits there, with a larger shared machine in the back office if needed.
Three sizes that fit most medical and dental offices.
Front desks and small practices
Desktop multifunction
Prints, copies and scans with a document feeder. Fits a front desk.
Busy multi-provider practices
Floor A3 black and white
Shared machine for forms, letters and records requests.
Practices that print patient materials in color
Floor A3 color
Color for education handouts, treatment plans and marketing.
Prices are starting points for one machine. Your quote depends on your volume, color and finishing.
Patient privacy and the end of the lease
Copiers keep images of scanned and printed pages on internal storage. Before any leased machine leaves your office, plan for the drive to be wiped or removed, and ask for written confirmation that it was done.
Your practice's own privacy rules, including HIPAA, still apply to the files you scan and store. Secure release and scan to folder make those rules easier to follow at the copier.
If your current lease is ending, the lease end check shows you what to look for in your contract first.
- One quote for one machine, sized to your volume.
- Service and toner included in the lease.
- A partner dealer who serves your area delivers and installs it.
Get one quote for one machine
See an estimated monthly price.
Browse machines in our Showroom and see an estimated monthly price, or check what your current copier is worth.
Medical and dental office copier questions
Can the copier scan straight into our practice software?
Many practice and dental systems import scans from a shared network folder. Tell us which software you use, and the dealer sets up scan to the folder it reads from.
How do we keep patient documents private at the printer?
Ask for secure release, which holds a print job until the person signs in at the machine. When the lease ends, make sure the drive is wiped or removed before the machine leaves.
Will a copier fit at our front desk?
A desktop multifunction usually fits a front desk. If you also need a larger shared machine, many practices put that in a back office.
Who delivers and services the machine?
A partner dealer who serves your area delivers, installs and services the machine. Service and toner are included in the lease.
How much does a copier lease cost for a medical office?
Desktop machines start from $79 per month, floor A3 black and white from $119, and floor A3 color from $169. Your quote depends on your volume, color and scanning needs, and covers one machine matched to your practice.
Copier leasing for medical and dental offices
Get one quote for the copier your practice needs.
Lease ending soon? Run the lease end check