On a 60-month lease, a desktop A4 printer or copier starts from $79 a month. An A3 black-and-white floor copier starts from $119 a month, and an A3 color floor copier from $169 a month. Those are starting prices. What an Atlanta office actually pays depends on four things: how much you print, whether you need color, whether you need 11×17 paper, and what service is built into the deal.
Atlanta copier lease prices at a glance
| Machine | Usually fits | Starting price (60-month lease) | Typical range* | What pushes it up |
|---|---|---|---|---|
| Desktop A4 printer or copier | 1 to 10 people, under about 2,000 pages a month | From $79/mo | $79 to $150/mo | Color, faster speed, extra paper trays, service in the payment |
| A3 black-and-white floor copier | Offices that print legal and 11×17 in black and white | From $119/mo | $119 to $180/mo | Speed above 35 pages a minute, stapling or booklet finisher, extra trays |
| A3 color floor copier | 10 to 50 people printing color and 11×17 | From $169/mo | $169 to $300/mo | Color volume, speed, finisher, scan and fax options |
| Production (high volume) | 10,000+ pages a month | Quoted per model | $300 to $1,200+/mo | Speed, heavy paper stock, professional finishing |
*Typical ranges are planning figures for the monthly lease payment, not quotes. Your quote depends on the exact model, the options and the service plan.
What drives the price of a copier lease
1. How much you print
Volume decides the size of machine you need and the size of your service bill. Most service plans include a block of pages each month and charge a set rate for every page over that. Through our Georgia partner dealer, Automated Business Machines (ABM), an HP dealer, service on HP machines starts from $0.008 per black-and-white page and $0.055 per color page. Other brands and older machines can cost more per page, so get the rate in writing.
A quick example: an office printing 3,000 black-and-white pages a month at $0.008 a page pays about $24 a month for those pages. Add 500 color pages at $0.055 and that is another $27.50. Both sit on top of the lease payment.
Count your pages first: most machines show a page counter in the settings menu.
2. Color or black and white
Color costs more twice: the lease payment is higher, and every color page costs several times a black-and-white page. If color is only for the occasional flyer, a black-and-white copier plus a small color printer can cost less than one color copier. If your team prints color daily, one color machine is simpler.
3. A3 or A4
A4 machines are desktop size and handle letter and legal paper. A3 machines stand on the floor and also print 11×17, which law firms, architects, schools and anyone printing wide spreadsheets tend to need. A3 machines are also built for heavier monthly volume, which is why the starting price moves from $79 to $119 for black and white.
A simple test: if no one in your office printed 11×17 in the last year, an A4 machine is probably enough.
4. Service, toner and the lease terms
Some quotes fold service and toner into the monthly price; others list a separate service agreement. Know which one you are looking at before you compare.
The lease structure matters too. A fair market value (FMV) lease has a lower payment, and at the end you return, renew or buy the machine at its market value. A $1 buyout lease costs more each month, and you own the machine at the end. As a rough guide, a 60-month FMV lease works out to about $19 to $23 a month for every $1,000 of equipment price. Shorter terms raise the monthly payment.
Georgia costs that show up on the bill
Three costs rarely appear in an advertised price:
- Sales tax. Georgia treats an equipment lease as a sale, so each lease payment is taxed at the 4% state rate plus the local rate where the machine sits. The combined rate depends on your county and city, so check the rate for your address on the Georgia Department of Revenue website.
- Business personal property tax. Georgia taxes business equipment yearly (returns are due April 1), and leasing companies often pass this tax through to the customer. Ask how your quote handles it.
- Delivery, setup and the end of the lease. Ask whether delivery, installation and network setup are included, and who pays to pack and ship the machine back when the lease ends.
What "commercial printer leasing" means in Atlanta
When Atlanta businesses look for a commercial printer, they usually mean a business-grade machine that prints, copies and scans for a whole office, not a printing press. That is the desktop A4 and A3 floor classes in the table above. If you run a print shop, sell printed work or print more than 10,000 pages a month, you are in the production class, which is quoted model by model.
If you manage printers across several floors or offices, look at managed print services. One plan covers toner, service and usage reports for the whole fleet.
Lease, buy or rent?
- Lease if you want a predictable monthly cost, one place to call for service and an easy path to upgrade.
- Buy if you print lightly, plan to keep the machine for many years and can pay upfront. You will still want a service plan.
- Rent for short projects, events or a temporary office. Rentals usually run month to month with a minimum term and cost more per month than a lease. Many people who search for "printer rental" actually want a lease, so ask for both prices.
Already in a lease and want something newer? A copier trade-in is free to ask about, with no obligation. Before you sign anything, read what Atlanta small businesses should ask before signing a copier lease. For national numbers, see our copier lease rates guide.
How to get an Atlanta price you can compare
1-800 Office Solutions works with local partner dealers. In Georgia, our partner dealer is Automated Business Machines (ABM), which prepares the quote and handles the equipment. Tell us three things: your monthly page count, whether you need color or 11×17, and how many people print. We call back the same day during business hours. We are rated 4.9 across about 1,400 reviews.
Start here: copier leasing in Atlanta. North of the city, see Roswell and Johns Creek, or browse all Georgia cities.
Frequently asked questions
How much does it cost to lease a copier in Atlanta?
On a 60-month lease, desktop A4 printers and copiers start from $79 a month, A3 black-and-white floor copiers from $119 a month and A3 color floor copiers from $169 a month. Speed, finishers and heavy color use push it higher, and service is often billed per page on top.
Is service and toner included in a copier lease?
Sometimes. Some quotes bundle service and toner into the monthly payment; others charge a separate per-page fee. Get the included pages and overage rates for black-and-white and color in writing.
Do you pay sales tax on a copier lease in Georgia?
Yes. Georgia taxes equipment lease payments at the 4% state rate plus the local sales tax where the machine is used. The leasing company may also pass through Georgia's yearly business personal property tax on the equipment.
What is the cheapest way to get a copier for a small Atlanta office?
If you print under about 2,000 pages a month and never need 11×17 paper, a desktop A4 multifunction printer is the lowest-cost option, from $79 a month on a 60-month lease. Choose black and white unless you print color often. Get an Atlanta quote.