This guide is for office managers, controllers and CFOs whose copier or multifunction printer is leased through U.S. Bank Equipment Finance and whose term is ending. If a dealer set up your copier and your invoices come from U.S. Bank, this is for you.
We built it from U.S. Bank’s own pages and from U.S. Bank copier lease records that local governments have posted publicly. Your signed agreement is the final word, so we also show you which clauses to read.
Who U.S. Bank Equipment Finance is
U.S. Bank Equipment Finance is a division of U.S. Bank National Association. Its dealer lease agreement names it that way. We found no sale or rename of this business; U.S. Bank’s own site still uses the U.S. Bank Equipment Finance name in 2026.
U.S. Bank has a group called Office Equipment Vendor Services that provides financing programs for the document imaging industry, including billing, collections and buyout and trade-up information for its dealer partners. In plain terms, your dealer sold and services the copier, and U.S. Bank holds the lease and bills you. Public records show U.S. Bank Equipment Finance leases on a Savin copier sold through a local dealer in Iowa and a Ricoh copier in Virginia.
How to reach them. U.S. Bank’s equipment finance contact page tells existing clients to contact Equipment Finance customer support and lists how to reach it: https://www.usbank.com/business-banking/banking-products/business-lending/business-loans/equipment-financing/contact-equipment-finance.html
How lease end usually works with U.S. Bank
U.S. Bank Equipment Finance offers several options at the end of the term. Contacting U.S. Bank through Equipment Finance customer support early is the easiest way to confirm your options.
The clearest public example we found is a signed U.S. Bank Equipment Finance dealer lease agreement for a Savin copier, posted by Woodbury County, Iowa. It was signed in 2015 on a form revised in 2011. Newer agreements may read differently, so use this as a guide to what to look for, not as your terms.
Your end-of-lease option is chosen up front
On page one of that agreement there is an “End of Lease Options” box where the customer checks and initials one choice:
- Fair market value (FMV) option: buy the equipment at fair market value, renew the agreement, or return the equipment.
- $1.00 option: buy the equipment for $1.00, or return it.
If no box is checked and initialed, the form says FMV is the end-of-lease option. It also says leases with a $1.00 or $101.00 purchase option are not renewed, since they end with a purchase or a return. Where to look: page one of your agreement, in the end-of-lease options area.
How fair market value is defined
The same form defines fair market value as the value of the equipment in continued use. That is the price basis for an FMV buyout. U.S. Bank can provide any buyout figure in writing when you request it.
Notice and renewal
In the Woodbury County form, a customer who does not plan to renew sends written notice between 90 and 150 days before the end of the term. If no option is chosen, the agreement continues on a renewal basis, for 12-month terms in that form, until you choose an option. Mark both ends of your notice window on your calendar.
The same county also signed a state and local government addendum that set month-to-month renewal with at least 30 days of written notice. That shows how these terms can vary by contract. Where to look: the first numbered paragraph on the back of the agreement, usually titled “Agreement,” and any addendum or rider.
In a separate public record, the Town of Irvington, Virginia, noted that it would send U.S. Bank a letter of intent saying whether it would buy, renew or replace its Ricoh copier, and that U.S. Bank would send return instructions if it chose to return. That is a simple model for any customer: tell U.S. Bank your decision in writing, then follow its instructions.
Returning the equipment
Under the Woodbury County form, if you choose to return, you send the equipment, along with its manuals and use and maintenance records, to a location U.S. Bank specifies. Ask U.S. Bank for written return instructions so you know the destination and what should ship with each machine.
Invoice items
Depending on your agreement, invoices can include items like property tax or insurance. U.S. Bank Equipment Finance’s customer support can explain each line.
U.S. Bank’s own article on lease terms advises customers to make sure the end-of-term options in the proposal match those in the lease and its riders. That is good practice at signing and a helpful check at lease end.
Protect your data before any return
Most modern copiers store images of the documents they scan, copy and print. This applies no matter which company holds your lease. Before any machine leaves your office:
- Plan hard drive wiping or removal with your dealer or IT team.
- Ask for confirmation in writing once the work is done.
- Follow the Federal Trade Commission’s copier data security guidance, which suggests having a skilled technician handle drive removal or overwriting.
Your 120-90-60 day checklist
- 150 to 120 days out: Find your signed agreement and every addendum. Note the agreement number, end date, the end-of-lease option you initialed, and the notice window. If your form uses a 90 to 150 day window like the one above, your notice period may already be open.
- 120 days out: Decide whether you will buy, return, renew or upgrade. Ask U.S. Bank customer support to confirm your end date and option in writing.
- Within your notice window, often by 90 days out: Send written notice as your agreement describes. Keep a copy and proof of delivery.
- 90 to 60 days out: Request your buyout figure or written return instructions, including the destination and what should ship with the equipment.
- 60 days out: Arrange data removal with your dealer or IT team. Ask for written confirmation.
- 60 to 30 days out: If returning, gather manuals and service records, then book packing and pickup. Record meter readings and photograph the machine.
- After pickup: Keep tracking records and U.S. Bank’s written confirmation that it received the equipment and closed the account.
Upgrading instead of returning
Some businesses replace the copier at lease end rather than ship it back. If you are weighing that, a partner dealer can review your options, including how your current U.S. Bank agreement would be closed out. Confirm in writing what happens to the old lease and equipment, and keep your notice window in mind, because a new machine does not by itself end the old agreement.
Frequently asked questions
When do I send notice to U.S. Bank Equipment Finance?
It depends on your agreement. One U.S. Bank copier lease we reviewed asked for written notice between 90 and 150 days before the end of the term, while a government addendum to that same lease set it at least 30 days out. Read the renewal paragraph and any addendum in your own contract.
What happens if I do not choose an option at the end of my U.S. Bank lease?
The agreement continues on a renewal basis until you choose an option. In the form we reviewed, renewals ran for 12-month terms, and FMV applied as the end-of-lease option if none was initialed on page one.
How do I get a buyout figure from U.S. Bank?
Contact Equipment Finance customer support through U.S. Bank’s equipment finance contact page and ask for the figure in writing. If you have an FMV option, the amount is based on the equipment’s value in continued use.
Who do I contact about my U.S. Bank copier lease?
U.S. Bank directs existing clients to Equipment Finance customer support, listed on its equipment finance contact page. Your dealer can also help you gather your agreement details before you call.
Let us help you check your lease
Before your notice window closes, run your details through our free Lease End Check at https://1800officesolutions.com/lease-end-check/ to see your dates and options in one place. If you would like to compare replacement equipment, request a commercial copier lease quote at https://1800officesolutions.com/commercial-copier-lease-quote/ and a partner dealer will review your options with you.
For account questions, use U.S. Bank’s equipment finance contact page: https://www.usbank.com/business-banking/banking-products/business-lending/business-loans/equipment-financing/contact-equipment-finance.html
1-800 Office Solutions is not affiliated with U.S. Bank Equipment Finance. This guide is general information, not legal advice. Your lease agreement controls.